Facilities Coordinator
SIEGEL GROUP NEVADA INC•Paradise, NV
•Hybrid
About The Position
The Facilities Coordinator will provide administrative and operational support to the Director of Facilities and field maintenance teams. This role requires a construction, facilities, or maintenance-related background, as the individual will work closely with vendors, contractors, property teams, and field staff. The position is primarily remote, with a preference for candidates located in the Las Vegas area who can report to the corporate office or visit properties as needed.
Requirements
- 1–3 years of experience in construction, facilities, maintenance, property management, or a similar industry required.
- Experience working directly with vendors and contractors strongly preferred.
- Strong organizational skills with the ability to manage multiple priorities.
- High sense of urgency and consistent follow-through.
- Strong communication and problem-solving skills.
- Experience with scheduling, invoices, expense tracking, timecards, or vendor coordination preferred.
- Proficiency with Microsoft Office and ability to learn internal systems quickly.
- Las Vegas-area candidate strongly preferred.
- Ability to work remotely while being available to report to the office or properties as needed.
Nice To Haves
- Bilingual English/Spanish is a plus, but not required.
Responsibilities
- Prepare and coordinate approval requests for facilities-related work and expenses.
- Monitor timecards, overtime, and related reporting for hourly Facilities team members.
- Track and coordinate urgent maintenance issues involving roving and field teams.
- Maintain preventative maintenance schedules and ensure required work is tracked and completed.
- Manage Facilities calendars, scheduling, and follow-up.
- Work closely with vendors and contractors on service needs, scheduling, pricing, and ongoing communication.
- Assist with vendor negotiations, contracts, and service agreements.
- Track project and maintenance schedules, deadlines, and outstanding items.
- Monitor equipment and vendor warranties.
- Prepare and track expense reports.
- Maintain organized records for projects, vendors, approvals, and property needs.
- Follow up with internal teams, properties, and vendors to ensure open items are addressed promptly.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
