Facilities Coordinator

Trillium Engineering•Addison, TX

About The Position

The Facilities Coordinator oversees activities inside a building to ensure health and safety standards are met and arranges repairs as needed. The role maintains a safe, clean, and functional physical environment; coordinates maintenance, cleaning, preventive maintenance, waste disposal, recycling, security, and utility communications; and provides office and visitor support. The coordinator maintains inspection and regulatory records, supports conference room and meeting arrangements, and performs other duties as assigned.

Requirements

Three years of related facilities experience.
Three years of customer service experience working in an office environment.
Excellent verbal and written communication skills.
Strong teamwork and team-oriented approach.
Excellent time management skills and ability to meet deadlines.
Flexibility and ability to multitask in time-sensitive and changing situations.
Effective listening skills.
Objective, solution-oriented problem-solving skills.
Ability to handle highly sensitive and confidential information.
Resourcefulness and ability to connect people to appropriate resources.
Technology savvy, with comfort using Microsoft software products.
Strong planning, organizational, and follow-through skills.
Resilience and a positive, solution-oriented approach.
Ability to identify underlying issues and restate them helpfully.
Self-starter with a strong work ethic and ability to work without direct supervision.
Physically able to lift up to 20 pounds of materials or equipment.
Effective use of a computer, laptop, cell phone, and other mobile devices to exchange information.

Nice To Haves

Experience working in a security capacity.

Responsibilities

Maintain physical spaces to ensure a safe, clean, and functional environment.
Screen, notify, and verify visitors.
Coordinate maintenance requests and ensure problems are resolved quickly.
Serve as liaison between employees and outside contractors addressing facility problems.
Monitor and coordinate preventive maintenance schedules for buildings and equipment with facility owners.
Manage hazardous waste disposal programs.
Manage the paper recycling program.
Coordinate cleaning services for buildings.
Maintain up-to-date records for all inspections, including HVAC monitoring for OR OSHA COVID requirements.
Complete required COVID workplace cleaning daily.
Maintain and monitor the building security system.
Monitor office supply stock and reorder supplies.
Maintain the conference room schedule and coordinate food, beverage, and offsite meeting requests.
Answer and route incoming calls.
Maintain and update the employee directory.
Maintain regulatory and business documents on file, organized, and up to date.
Coordinate communications with utility companies.
Perform other duties as assigned.