Facilities Coordinator

JLL•Round Rock, TX

1d•Onsite

About The Position

The Facilities Coordinator supports JLL's Facilities Management and Engineering teams by planning, scheduling, and coordinating vendor-led maintenance across a multi-site portfolio. The position contributes to JLL's Asset Management initiative to build a World Class Maintenance organization and supports operational excellence, system reliability, and high-quality service delivery. Using JLL's Computerized Maintenance Management System (CMMS), the coordinator ensures preventive and corrective maintenance work is assigned, completed, and documented in line with compliance standards and service-level expectations. The role serves as the primary liaison among vendors, facilities teams, and the client, and coordinates vendor work in critical environments such as data centers and labs. This is an on-site position in Round Rock, Texas, with a Monday–Friday schedule from 8:00 a.m. to 5:00 p.m. The position does not provide visa sponsorship; candidates must be authorized to work in the United States without sponsorship.

Requirements

High school diploma or GED.
At least 2 years of experience in facilities operations or maintenance coordination, with a strong emphasis on third-party vendor management.
Strong working knowledge of commercial building systems, including HVAC, plumbing, and electrical systems.
Excellent communication, organizational, and time management skills.
Advanced proficiency in Microsoft Office, including Excel, Outlook, and Visio.
Working knowledge of SharePoint.

Nice To Haves

Experience supporting critical infrastructure or sensitive environments.
Proficiency with JLL-managed CMMS platforms, such as Corrigo.
Bachelor's degree in Facilities Management, Engineering, or a related field.
Experience with CMMS data management and reporting tools.

Responsibilities

Plan, schedule, and coordinate third-party vendor maintenance using JLL's CMMS, maintaining preventive maintenance schedules aligned with asset needs and operational priorities.
Monitor incoming work orders, assign appropriate vendors, and track service-level agreement compliance for overdue or incomplete work.
Coordinate vendor access, permits, safety protocols, and site logistics in accordance with JLL and client procedures, serving as the main point of contact through planning, execution, and closeout.
Maintain accurate CMMS records, including asset data, preventive maintenance templates, service documentation, and compliance logs, and submit data change requests as needed.
Manage parts and materials procurement for vendor-performed maintenance, including purchase requisitions, delivery tracking, and material reconciliation.
Produce reports on work order status, preventive maintenance compliance, vendor metrics, and risk items.
Participate in weekly coordination meetings with Facilities Management and Engineering teams.
Coordinate vendor activities in critical environments, such as data centers and labs, ensuring adherence to redundancy, access, and escalation procedures.