Facilities Coordinator

EMCOR Facilities Services, Inc.•New Haven, CT

16d

About The Position

From commercial office space and manufacturing to multi-site retail portfolios, we manage and support over 1 billion square feet of facilities space for the nation’s leading organizations. We provide comprehensive facility services ranging from mechanical maintenance and self-performed, site-based operations to energy-efficiency upgrades and supplier-managed interior/exterior maintenance. Job Summary Plan and schedule daily and long term work for site based facility maintenance team using CMMS and associated software programs. Perform administrative duties as assigned by site manager. Asist with mailroom duties as needed, responsible for small events coordination and set up.

Requirements

Associate’s degree (A. A.) or equivalent from two-year college or technical school. Must be 21 years old or older
5 to 10 years related experience and/or training; or equivalent combination of education and experience
Previous experience in an industrial maintenance environment.

Responsibilities

Receives and schedules for subcontractors and on-site personnel, enters missing data and/or modifies as necessary to ensure correctness
Interfaces with customer (if necessary) to clarify the scope of work requested, follows up with status as required
Creates schedule and dispatches to applicable team member on a daily, weekly, and monthly basis
Generates and dispatches weekly and monthly PM’s, tracks progress throughout the month to ensure compliance
Maintains work order logs for monthly reports, making changes as necessary to ensure correctness
Generates metrics (graphs, charts, spreadsheets, etc.) using applicable software as deemed necessary by the site manger
Processes daily time sheets for team and ensures correctness
Assists in procuring material and services to include issuing and maintaining PO’s and invoices
Schedules and maintains safety matrix for team members
Maintains filing system ensuring proper record keeping
Performs any other duties as deemed necessary by the site manager