Facilities Coordinator

EMCOR Facilities Services, Inc. • New Haven, CT

9d • Onsite

About The Position

From commercial office space and manufacturing to multi-site retail portfolios, we manage and support over 1 billion square feet of facilities space for the nation’s leading organizations. We provide comprehensive facility services ranging from mechanical maintenance and self-performed, site-based operations to energy-efficiency upgrades and supplier-managed interior/exterior maintenance.

Requirements

• Associate’s degree (A. A.) or equivalent from two-year college or technical school.
• Must be 21 years old or older.
• 5 to 10 years related experience and/or training; or equivalent combination of education and experience.
• Previous experience in an industrial maintenance environment.

Responsibilities

• Plan and schedule daily and long term work for site based facility maintenance team using CMMS and associated software programs.
• Perform administrative duties as assigned by site manager.
• Assist with mailroom duties as needed.
• Responsible for small events coordination and set up.
• Receives and schedules for subcontractors and on-site personnel, enters missing data and/or modifies as necessary to ensure correctness.
• Interfaces with customer (if necessary) to clarify the scope of work requested, follows up with status as required.
• Creates schedule and dispatches to applicable team member on a daily, weekly, and monthly basis.
• Generates and dispatches weekly and monthly PM’s, tracks progress throughout the month to ensure compliance.
• Maintains work order logs for monthly reports, making changes as necessary to ensure correctness.
• Generates metrics (graphs, charts, spreadsheets, etc.) using applicable software as deemed necessary by the site manger.
• Processes daily time sheets for team and ensures correctness.
• Assists in procuring material and services to include issuing and maintaining PO’s and invoices.
• Schedules and maintains safety matrix for team members.
• Maintains filing system ensuring proper record keeping.
• Performs any other duties as deemed necessary by the site manager.

Benefits

• competitive salary and benefits package

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree