Facilities Coordinator

The Elizabeth Hospice • Escondido, CA

18d • $72,000 - $75,000 • Onsite

About The Position

The Facilities Coordinator supports the daily operations, maintenance, and safety of organizational facilities. The role coordinates vendors, service providers, and internal teams to keep buildings and equipment maintained, compliant, and conducive to a safe and productive environment. The position supports The Elizabeth Hospice, a nonprofit serving San Diego County and south Riverside County from multiple hospice office locations, and is based in Escondido, California. Travel to other facilities may be required.

The coordinator arranges maintenance and repairs, tracks service requests and facility expenses, conducts site inspections, supports office moves and space planning, maintains facility records and supplies, and assists with safety and emergency-response activities. The position also supports building-related projects throughout their lifecycle, coordinates contractors and vendors, and provides administrative and technical support to the facilities department.

The work schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m. Salary is $72,000–$75,000 annually, subject to experience and qualifications.

Requirements

• High school diploma or equivalent required.
• Ability to communicate effectively, verbally and in writing, with subcontracted facility service providers, the public, participants and stakeholders, volunteers, and staff.
• Ability to work independently and apply problem-solving techniques.
• Current driver’s license and auto insurance.

Nice To Haves

• One to two years of facilities coordination or related-field experience preferred.

Responsibilities

• Coordinate routine maintenance, repairs, upgrades, and preventative maintenance with vendors and service providers; maintain contractor and vendor relationships.
• Monitor and respond promptly to facility service requests and work orders, prioritizing immediate needs appropriately.
• Ensure facilities comply with safety regulations, fire codes, and company policies.
• Assist with office moves, space planning, and workstation setup; coordinate moves with requestors or managers and equipment setup with IT. Serve as backup to the Facilities Manager for floorplans and seating charts.
• Track facility-related expenses and invoices, including office supplies, maintenance and repairs, workplace upgrades, and replacement furniture.
• Support emergency response as the Facilities Manager’s primary backup, including communicating alerts, helping evacuate, and managing emergency supplies.
• Conduct site inspections at corporate and satellite offices to proactively identify and resolve issues and reduce safety hazards.
• Maintain accurate records of maintenance activities, service contracts, and warranties.
• Provide support throughout building-related projects, including renovations, repairs, and new construction.
• Coordinate fire inspections; monitor lighting and paint conditions; coordinate repairs and maintenance; and obtain bids for special repairs and services.
• Manage site activities and act as a primary contact for daily vendor and staff requests, work direction, and facility support systems, including janitorial, cleaning, roofing, landscaping, HVAC, plumbing, electrical, parking, pest control, and other projects.
• Back up the Facilities Manager with key management; purchase, receive, inventory, and distribute facility supplies; and purchase, assemble, repair, and maintain furniture and equipment.
• Perform scheduled and preventive maintenance on equipment.
• Back up the Facilities Manager in creating, activating, and deactivating security badges; use access-control databases including Brivo, EntraPass, Active Directory, and System Link.
• Serve on the Safety Committee and assist with coordination and staff communications for emergency drills as directed by the Emergency Response Plan.
• Coordinate with HR on ergonomic requests, including reviewing assessment recommendations, ordering and arranging delivery and installation of equipment, and following up on resolution.
• Represent Facilities in interdepartmental meetings to support communication and action between departments.
• Supervise contractors as needed.
• Independently maintain and update administrative facility processes.
• Maintain and organize the facilities department’s central files, information, filing, and messages.
• Perform administrative and technical duties as assigned and adhere to E-Way standards when performing job duties.

Benefits

• Competitive hospice industry compensation
• Benefits package with multiple plan offerings and generous employer contribution
• 401(k) retirement plan with employer match
• Supportive work culture that encourages work-life balance
• Paid time off, paid holidays, and floating holiday
• Employee development program managed by the in-house education department
• Tuition reimbursement program
• Monthly mileage reimbursement
• Employee referral program

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED