Facilities Coordinator

United Talent Agency • Los Angeles, CA

2d • $28 - $31 • Onsite

About The Position

UTA seeks a customer-facing Facilities Coordinator to support daily facility operations and create a safe, efficient, and welcoming workplace experience. The role supports workplace operations through vendor coordination, office moves, event support, facility maintenance, and hands-on workplace projects. The position is based in Beverly Hills, California, and offers a salary of $28.00–$31.00 per hour, commensurate with experience and skills.

The Facilities Coordinator conducts building inspections, manages facility work orders, coordinates vendors and contractors, maintains service and project records, processes invoices, and supports meetings and events. The role also assists with office moves and renovations, prepares workstations for new hires, performs basic repairs and hands-on workplace tasks, identifies process improvements, and helps maintain OSHA and fire safety compliance.

Requirements

• 2+ years of experience in facilities, workplace services, building operations, or a related role.
• Experience supporting vendor management and workplace projects.
• Experience performing hands-on workplace support, including furniture assembly, artwork installation, workstation moves, and basic facility repairs.
• Familiarity with workplace safety standards and basic building systems, including HVAC, lighting, electrical, and plumbing issues.
• Strong customer service, communication, and interpersonal skills.
• Strong organizational and problem-solving skills, with the ability to manage multiple responsibilities and follow through on solutions.
• Self-starter who learns quickly, exercises sound judgment, and remains calm under pressure.
• Ability to handle sensitive and confidential information with discretion.
• Proficiency in Microsoft Office (Outlook, Excel, Word).
• Ability to perform physical tasks, including moving furniture, assembling office equipment, and lifting up to 50 pounds.
• Flexibility to work overtime and weekends as business needs require.

Responsibilities

• Conduct daily building inspections to ensure the facility is clean, safe, organized, and operating efficiently.
• Coordinate and track facility work orders from initiation through completion, researching, resolving, and escalating issues as needed.
• Coordinate with vendors and contractors supporting workplace operations and facility projects.
• Maintain vendor records, service contracts, and project documentation.
• Process invoices accurately, route them for approval, and maintain financial records.
• Set up and break down meetings, company events, and special functions, including arranging tables, chairs, heat lamps, and other equipment.
• Respond promptly to employee requests, questions, and workplace concerns.
• Support office relocations, departmental moves, renovations, and workplace reconfigurations.
• Prepare workstations for new hires by coordinating furniture, equipment, and office supplies.
• Perform basic facility repairs and hands-on workplace support, including furniture assembly, hanging artwork, workstation moves, repairing desks and chairs, and lifting or unloading supplies.
• Identify opportunities for process improvements and proactively report facility deficiencies.
• Maintain compliance with OSHA and fire safety standards by ensuring workspaces remain hazard-free and well-maintained.

Benefits

• Access to tools, leadership, and resources to create and drive a center of excellence.
• Opportunity to do the best work of your career.
• Inclusive and diverse company culture.
• Competitive programs to support employee well-being.
• Collaborative environment with room to grow.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed