Facilities Coordinator

JLL•Reston, VA

2d•$54,800 - $62,800•Onsite

About The Position

The Facilities Coordinator provides centralized administrative, systems, reporting, and process support to the JLL IFM team serving SAIC. The role coordinates work across facilities managers, digital operations, vendors, and client stakeholders to maintain accurate site and asset records, support compliance and preventive maintenance workflows, facilitate site openings and closures, and improve consistency of service delivery across a geographically dispersed portfolio. The coordinator tracks requests through completion, escalates exceptions, and maintains documentation; technical determinations, approvals, and overall site accountability remain with designated owners. The position is based on-site in Reston, Virginia. The typical schedule is an eight-hour weekday shift, such as 8:00 a.m.–5:00 p.m. or 7:00 a.m.–4:00 p.m. Candidates must be authorized to work in the United States without visa sponsorship.

Requirements

At least 2 years of facilities coordination, operations administration, property management support, or comparable multi-site experience.
Proficiency in Microsoft Excel, Outlook, Teams, and SharePoint, including the ability to maintain accurate trackers and produce clear operational reports.
Experience with CMMS/work-order systems (Corrigo preferred), asset records, vendor follow-up, and process documentation.
Strong organizational skills, attention to detail, customer service, confidentiality, and the ability to prioritize competing deadlines.
Ability to coordinate with geographically dispersed stakeholders and follow established approval and escalation protocols.

Nice To Haves

Experience supporting a large corporate or government-contractor facilities portfolio.
Familiarity with PMRM/preventive maintenance, compliance records, utility exceptions, workplace services, or site lifecycle processes.
Exposure to JLL Marketplace, Property Hub, Jaggaer, GovDocs, CASS, PrinterLogic, or related platforms.

Responsibilities

Coordinate Corrigo site setup, PMRM schedules, asset-status updates, and work-order administration; run and distribute scheduled reports; track open actions, overdue items, and SLA-extension documentation with assigned owners.
Maintain the IFM site tracker, site attributes, service lines, points of contact, and compliance audit logs for generator PM contracts, forklifts, hazardous waste, eyewash stations, first-aid kits, and workplace postings; prompt Facilities Managers for quarterly and event-driven updates.
Coordinate GovDocs site additions and closures, recipient updates, and shipment/subscription reconciliation; review CASS utility exceptions and follow up on missing invoices, routing exceptions to Facilities Managers and client contacts.
Facilitate new-site checklists and site closures across Corrigo, GovDocs, JLL Marketplace, Guernsey, Property Hub, and the IFM tracker, obtaining Facilities Manager and system-owner confirmations throughout the site lifecycle.
Maintain inventory and audit records for printers, Xerox refreshes, PrinterLogic connectivity, Iron Mountain, coffee/water dispensers, and other account assets; process approved JLL Marketplace updates and coordinate purchasing-card and procurement support.
Support security-related administrative tracking, including alarm monitoring, inspections, work orders, and meeting minutes; handle fleet/fuel-card inquiries and vendor follow-up while maintaining communication logs and due dates.
Create and maintain standardized reference guides and onboarding materials for systems including Corrigo, Property Hub, CASS, Jaggaer, P-card, and sourcing; organize training resources, track completion, and prepare agendas and minutes for assigned meetings.