Facilities Coordinator

Postino WineCafe•Phoenix, AZ

1d•$27 - $32•Onsite

About The Position

The Facilities Coordinator coordinates and supports day-to-day facilities needs across all Upward Projects locations. The role is a key point of contact for restaurant teams, vendors, and contractors, ensuring maintenance requests, repairs, and preventive maintenance are scheduled, tracked, and completed. It helps keep restaurants safe, functional, and operating efficiently through accurate recordkeeping, effective communication, and timely attention to facilities needs. This position reports directly to the Director of Facilities and is on-site.

Requirements

High school diploma or GED equivalent.
Ability to manage multiple priorities, work independently, and communicate and follow through effectively in a fast-paced environment.

Nice To Haves

Associate's or bachelor's degree in Business Administration, Facilities Management, or a related field.
Training or experience with computerized maintenance management systems (CMMS) or work order management software.
Additional training or certifications related to facilities management, maintenance coordination, or administrative operations.
1 to 3 years of experience in facilities coordination, administrative support, property management, maintenance coordination, or a related field.
Experience supporting multiple restaurant, retail, hospitality, or commercial locations.
Experience managing work orders, coordinating vendors, scheduling services, and maintaining accurate documentation.
Experience processing purchase orders, invoices, and vendor records.
Familiarity with preventive maintenance schedules, equipment service records, and facilities-related compliance documentation.

Responsibilities

Coordinate, prioritize, and track facilities work orders across restaurant locations, ensuring timely resolution and completion.
Serve as a primary contact for restaurant teams, providing updates on maintenance, service timelines, and outstanding issues.
Monitor open and overdue work orders, follow up with vendors, and escalate unresolved matters affecting operations, safety, or the guest experience.
Schedule and coordinate vendors and contractors for routine maintenance, emergency repairs, equipment servicing, and facilities projects.
Manage vendor relationships and maintain records of service agreements, insurance certificates, contact information, and required documentation.
Coordinate urgent facilities requests and emergency vendor dispatch in line with established procedures and escalation protocols.
Track preventive maintenance schedules across locations and ensure services are completed, documented, and kept on schedule.
Maintain work orders, equipment records, maintenance histories, and service documentation in the facilities management system.
Identify recurring maintenance issues, vendor performance concerns, and opportunities to improve operational efficiency.
Support facilities projects through vendor coordination, scheduling, documentation, punch list management, and milestone tracking.
Assist with new restaurant openings by coordinating utilities, equipment installations, vendor services, and facilities project requirements.
Process and track purchase orders, vendor invoices, work authorizations, and departmental expenses according to company policies.
Support Facilities leadership with budget tracking, departmental reporting, presentations, and administrative coordination.
Maintain organized records of equipment warranties, permits, inspections, certifications, and regulatory documentation.
Partner with Facilities leadership and restaurant teams to ensure maintenance supports operational readiness, brand standards, and an exceptional guest experience.