Facilities Coordinator

JLL • Reston, VA

1d • Onsite

About The Position

The Facilities Coordinator provides centralized administrative, systems, reporting, and process support to the JLL Integrated Facilities Management (IFM) team serving SAIC. The role coordinates across facilities managers, digital operations, vendors, and client stakeholders to maintain accurate site and asset records, support compliance and preventive maintenance workflows, facilitate site openings and closures, and promote consistent service delivery across a geographically dispersed portfolio. The coordinator tracks requests through completion, escalates exceptions, and maintains documentation; technical determinations, approvals, and overall site accountability remain with designated owners.

The position is on-site in Reston, Virginia, with a typical eight-hour weekday schedule, such as 8:00 a.m.–5:00 p.m. or 7:00 a.m.–4:00 p.m. The listed salary range is $26.34–$30.19 per hour, with expected annual compensation of $54,800–$62,800. Visa sponsorship is not provided; candidates must be authorized to work in the United States without sponsorship.

Requirements

• At least 2 years of facilities coordination, operations administration, property management support, or comparable multi-site experience.
• Proficiency in Microsoft Excel, Outlook, Teams, and SharePoint, including the ability to maintain accurate trackers and produce clear operational reports.
• Experience with CMMS or work-order systems (Corrigo preferred), asset records, vendor follow-up, and process documentation.
• Strong organization, attention to detail, customer service, confidentiality, and ability to prioritize competing deadlines.
• Ability to coordinate with geographically dispersed stakeholders and follow established approval and escalation protocols.
• Authorization to work in the United States without visa sponsorship.

Nice To Haves

• Experience supporting a large corporate or government-contractor facilities portfolio.
• Familiarity with PMRM/preventive maintenance, compliance records, utility exceptions, workplace services, or site lifecycle processes.
• Exposure to JLL Marketplace, Property Hub, Jaggaer, GovDocs, CASS, PrinterLogic, or related platforms.

Responsibilities

• Coordinate Corrigo site setup, PMRM schedules, asset-status updates, and work-order administration; distribute scheduled reports and track open actions, overdue items, and SLA-extension documentation with assigned owners.
• Maintain the IFM site tracker, site attributes, service lines, points of contact, and compliance audit logs; prompt Facilities Managers for quarterly and event-driven updates.
• Coordinate GovDocs site additions and closures, recipient updates, and shipment/subscription reconciliation; review CASS utility exceptions and follow up on missing invoices, routing exceptions to Facilities Managers and client contacts.
• Facilitate new-site checklists and site closures across Corrigo, GovDocs, JLL Marketplace, Guernsey, Property Hub, and the IFM tracker, obtaining confirmations from Facilities Managers and system owners.
• Maintain inventory and audit records for printers, Xerox refreshes, PrinterLogic connectivity, Iron Mountain, coffee and water dispensers, and other account assets; process approved JLL Marketplace updates and coordinate purchasing-card and procurement support.
• Support administrative tracking for security matters, including alarm monitoring, inspections, work orders, and meeting minutes; follow up on fleet and fuel-card inquiries and vendors while maintaining communication logs and due dates.
• Create and maintain standardized reference guides and onboarding materials for key systems, organize training resources, track completion, and prepare agendas and minutes for assigned meetings.

Benefits

• 401(k) plan with matching company contributions.
• Comprehensive medical, dental, and vision care.
• Paid parental leave at 100% of salary.
• Paid time off and company holidays.
• Early access to earned wages through Daily Pay.
• Supportive culture and comprehensive benefits focused on mental, physical, and emotional health.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed