Facilities Coordinator

Government of Alberta•Edmonton, AB

123d•CA$76,841 - CA$100,900•Onsite

About The Position

The Alberta Public Service works to build a stronger province for current and future generations. We make a difference in the lives of Albertans through rewarding and diverse career opportunities. Alberta Infrastructure is responsible for delivering about one quarter of the Alberta government’s Capital Plan, which addresses the provincial infrastructure needs of Alberta’s population that support key social programs and services and economic development. The Ministry designs, builds, manages, and maintains government-owned and operated facilities, and collaborates with other ministries to ensure that school and hospital infrastructure meet the needs of Alberta’s population. Infrastructure also provides accommodation services and manages a large portfolio of owned and leased facilities while maintaining fiscal accountability and optimizing value for Albertans.

Requirements

Two-year Technical Diploma in Facilities Management, Business or related discipline.
Six years of directly related experience managing complex operating contracts.
Interpersonal and relationship management skills to interact with diverse clients, contractors, landlords and stakeholders and develop solutions for issues involving various perspectives.
Leadership skills, including ability to champion progressive approaches to the maintenance of asset value and influence others to commit to innovative approaches.
Problem solving and decision-making skills, including ability to research and analyze information obtained from varied sources and develop solutions and recommendations for consideration of decision-makers.
Strong written and verbal communication skills, including ability to articulate technical issues and solutions for diverse audiences and prepare reports and correspondence in response to requests for information level (including requests originating from ministerial offices).
Mediation and conflict resolution skills to resolve client, landlord, contractor and other complex issues.
Contract management and project coordination skills.
Time management and organizational skills.
Human resource management skills to supervise staff directly and/or provide guidance to contractors.
Commitment to client service and responsiveness, teamwork, and continuous improvement.

Nice To Haves

Experience interpreting contract and lease documents.
Knowledge of project coordination/management methodologies and processes.
Property management experience; including building maintenance and operations, budgeting and accounting and health and safety.
Knowledge of relevant legislation, regulations, standards, and codes (e.g., building electrical and mechanical systems and equipment standards, security, and emergency management guidelines, building and fire codes, Occupational Health and Safety Act, Freedom of Information and Protection of Privacy Act).

Responsibilities

Overseeing day-to-day operations of the assigned portfolio, including coordinating with key contracted resources and ensuring timely and appropriate responses to operators and the departmental team.
Performing contract management and administrative functions, including but not limited to operational planning, stakeholder liaison, contractor coordination and collaboration, and contract documents and records development and recommendations. Also, this position is required to maintain portfolio documents and records, initiate and chair portfolio meetings, and prepare key departmental submissions (i.e. budget) in collaboration with the Director and other key staff.
Implementing projects: including researching, planning, and preparing project estimates; providing project rationale; identifying, prioritizing, and scheduling associated work; and ensuring work is completed in accordance with established guidelines and timelines.
Planning, assessing, and coordinating delivery of occupational health and safety functions for assigned portfolio, ensuring completion of hazard assessments and incident investigations and compliance with safe operating procedures, occupational health and safety codes, and prime contractor guidelines.
Coordinating tendering of projects in accordance with established guidelines and recommends contract awards.
Performing site inspections, completes documentation for changes and change orders, coordinates associated approval processes with project stakeholders as required, and ensures project specifications are met.
Promoting and demonstrating core values of the Government of Alberta (Respect, Accountability, Integrity, Excellence).
Participating actively in committees and working groups, providing relevant perspectives relating to operations and maintenance services aimed at maintaining asset value of government-owned and leased buildings and land.