Facilities Coordinator

Castelion Corporation•Torrance, CA

46d

About The Position

We are seeking a highly proactive, detail-oriented Facilities Coordinator to support the daily operations that create a safe, organized, and welcoming workplace for Castelion employees and visitors. This role is critical to keeping our workplace running smoothly and executing workplace services, supporting employee experience initiatives, and managing key operational vendors. You will support day-to-day workplace execution—balancing routine operational needs with proactive planning as the team grows. Success in this role requires strong organization, follow-through, and a service mindset—managing multiple workplace priorities, coordinating vendors and events, and maintaining consistent standards across the office. The ideal candidate thrives in fast-paced environments, brings excellent communication and customer service skills, and is comfortable prioritizing competing demands with high attention to detail. This is a full-time position requiring high flexibility to support day-to-day office operations and occasional events outside standard hours.

Requirements

4+ years of experience in workplace operations, office administration, hospitality, facilities coordination, or a related field
Strong organizational and time management skills with the ability to prioritize multiple tasks
Excellent customer service and communication skills
Experience coordinating vendors and workplace services
Proficiency in Microsoft Office and Google Workspace
Ability to work independently in a fast-paced, high-growth environment

Nice To Haves

Experience supporting offices with 100+ employees
Experience coordinating workplace events and catering
Experience with inventory management or workplace ticketing systems (e.g., JIRA)
Experience in a startup, manufacturing, or aerospace environment
Familiarity with badge, access, or basic office security procedures
Experience partnering with EHS or facilities teams on office safety needs

Responsibilities

Maintain the daily readiness and appearance of office spaces, conference rooms, kitchens, and common areas
Conduct routine workplace walkthroughs to identify operational issues and ensure workplace standards are consistently maintained
Manage incoming workplace requests and ensure timely resolution or escalation
Submit and track Facilities tickets, coordinating with service teams to ensure timely resolution
Maintain office supply inventory and coordinate replenishment, including ordering business cards and other operational materials
Assist with new hire onboarding by preparing workstations, welcome materials, and office orientation logistics
Support employee engagement activities, celebrations, and internal workplace programs
Support day-to-day relationships with workplace service vendors, including coffee and beverage services, office supply vendors, and other recurring operational partners
Monitor vendor performance, service quality, inventory levels, and adherence to service schedules, escalating issues as needed
Support the planning and coordination of catering for small meetings and routine office events, including ordering, delivery coordination, setup, and cleanup
Coordinate meeting room setups, catering, and workplace logistics for internal meetings
Support workplace logistics for executive visits, recruiting events, customer visits, and employee engagement activities
Support the maintenance of workplace documentation, inventory records, and standard operating procedures
Support special workplace projects and continuous improvement initiatives