Facilities Coordinator

Caesars Entertainment•Council Bluffs, IA

About The Position

The Facilities Coordinator is responsible for entering and tracking purchase requisitions through their processing into purchase orders, final invoicing, and posting to the general ledger. The role also tracks invoice processing for service contracts to ensure proper payment, completes check requests, and prints and helps produce monthly budget forms. The coordinator maintains the NFPA Book, including inspection and preventative maintenance reports and utility records, and assists with the Maximo Facilities Service Ticket system. The position requires learning and using multiple purchasing systems, including Oracle, Stratton Warren, ERM, and CWAS. The coordinator is expected to work independently with minimal direction, manage multiple tasks in a fast-paced environment, maintain attention to detail, and comply with company, regulatory, governmental, and safety requirements. The role also involves presenting oneself as a credit to the company and performing other related and compatible duties as assigned.

Requirements

High school diploma or GED required.
Strong interpersonal skills.
Strong written and verbal communication skills; fluency and literacy in English.
Proficiency in Excel, Word, and Outlook.
Ability to work with urgency, stay organized, work independently with minimal direction, and maintain strong attention to detail.
Ability to operate fax machines, copy machines, computers, printers, and other office equipment as needed.
Ability to perform multiple tasks simultaneously.
Ability to listen and respond to visual and aural cues.
Physical mobility, with reasonable accommodations, including lifting up to 15 pounds and pushing, pulling, reaching, bending, twisting, stooping, stacking, crouching, kneeling, and balancing while moving around the work area.
Ability to work in areas with secondhand smoke, varying noise and temperature levels, lighting, vibration, crowds, and air quality including dust and lint; and in loud, humid, hot, or cold environments.
Ability to work in a fast-paced environment.
Ability to uphold and demonstrate the highest level of integrity and recognize standards required by a regulated business.

Nice To Haves

Some college preferred.
Two to three years of purchasing or related experience preferred.
Prior Oracle or Stratton Warren experience is a plus.
An equivalent combination of education and experience.

Responsibilities

Enter and track purchase requisitions through purchase orders, final invoicing, and posting to the general ledger.
Track invoice processing for service contracts to ensure proper payment.
Fill out check requests.
Learn and use purchasing systems including Oracle, Stratton Warren, ERM, and CWAS.
Update and maintain the NFPA Book, including inspection and preventative maintenance reports and utility records.
Assist with the Maximo Facilities Service Ticket system.
Print and help produce monthly budget forms.
Present oneself as a credit to the company and encourage others to do the same.
Perform other related and compatible duties as assigned.
Adhere to departmental and company policies and comply with regulatory, governmental, and safety requirements.