Facilities Coordinator

Slate Auto•Warsaw, IN

24d

About The Position

The Facilities Coordinator keeps the plant’s facilities, maintenance, engineering, and project management work organized and moving. This person serves as the central point of coordination for facility-related requests, projects, vendors, and schedules; provides administrative and calendar support to the Head of Manufacturing Engineering; and helps represent the plant in the local community. The role is suited to someone who is organized, communicates well, and is comfortable in a manufacturing environment. The position splits time between an office setting and the manufacturing floor. Applicants must be authorized to work in the United States on a permanent basis; visa sponsorship is not available. The role may require occasional flexibility in hours, including some evenings or weekends, to support shutdowns, projects, urgent facility needs, and community events.

Requirements

High school diploma or equivalent.
2–4 years of experience in facilities coordination, project coordination, administrative support, or community engagement; manufacturing experience is ideal.
Strong organizational and time-management skills, including the ability to manage multiple priorities.
Excellent written and verbal communication skills, including comfort representing the company to the public.
Proficiency with Microsoft Office, including Outlook, Excel, Word, PowerPoint, and Teams.
Ability to handle confidential information with discretion and professionalism.
Authorization to work in the United States on a permanent basis; visa sponsorship is unavailable.
Ability to wear required PPE and follow plant safety protocols.

Nice To Haves

Associate or bachelor’s degree in business administration, facilities management, communications, or a related field.
Experience in automotive or other manufacturing settings.
Familiarity with CMMS or work order systems and project management tools.
Basic understanding of facilities maintenance, building systems, and plant safety requirements.
Experience coordinating vendors and managing purchase orders.
Existing connections or experience with the Warsaw and Kosciusko County community.
Experience organizing events, tours, or volunteer programs.

Responsibilities

Serve as the main point of contact between facilities maintenance, manufacturing engineering, and project management teams.
Track, prioritize, and follow up on facility work orders, service requests, and maintenance schedules.
Coordinate contractors, vendors, and service providers, including scheduling, site access, safety orientation, and documentation.
Support planned shutdowns, equipment moves, layout changes, and plant improvement projects.
Maintain facility records, including floor plans, equipment lists, permits, inspection records, and compliance documentation.
Monitor facility budgets, purchase requisitions, and invoices for facility and engineering projects.
Assist project managers with scheduling, status tracking, meeting coordination, and reporting.
Prepare meeting agendas, capture minutes and action items, and follow up on open items.
Help maintain project timelines, budgets, and supporting documentation.
Manage calendars, scheduling, meeting logistics, travel arrangements, and expense reporting.
Prepare reports, presentations, and correspondence; screen and route incoming requests; and handle confidential information with discretion.
Organize department meetings, reviews, and events.
Serve as a point of contact for community organizations, local government, schools, and plant neighbors in Warsaw and Kosciusko County.
Coordinate plant tours and visits for students, community groups, customers, and local officials, including scheduling, safety briefings, and escorts.
Support plant participation in local events, sponsorships, charitable giving, and volunteer activities.
Build and maintain relationships with the local chamber of commerce, economic development groups, schools, and workforce programs.
Help organize employee volunteer opportunities and community engagement events.
Coordinate with leadership, HR, and corporate communications on public-facing messaging, community announcements, and inquiries.
Track community relations activities, budgets, and requests, and report on them to leadership.
Route community concerns related to plant operations, such as construction, traffic, or noise, to the appropriate internal teams.
Coordinate department team wear, including uniforms, safety apparel, branded items, and new-hire sizing and orders.
Manage team-wear vendor relationships, ordering, inventory, and distribution; track budgets and replacement schedules.
Follow and promote plant safety, environmental, and quality policies.
Help ensure facility documentation supports audits and certifications such as IATF 16949 and ISO standards, as applicable.