Facilities Coordinator

CBRE HV•Wenatchee, WA

16d

About The Position

As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure facility tasks and work orders are completed. This role is part of Facilities Management and supports Property Managers with operations, repairs, and investment plans. The position follows defined procedures and processes under close supervision and guidance, with limited discretion in solving straightforward problems.

Requirements

High School Diploma or GED.
Up to 2 years of job-related experience.
Ability to follow basic work routines and standards in the application of work.
Communication skills to exchange straightforward information.
Working knowledge of Microsoft Office products, such as Word, Excel, and Outlook.
Strong organizational skills and an inquisitive mindset.
Basic math skills, including calculating simple figures such as percentages, discounts, and markups.

Responsibilities

Work with landlords, tenants, and service providers to ensure they implement and recognize procedures, policies, and reporting formats.
Support the Facilities Manager with budgets, monthly reports, forecasts, and financial documentation, including budget input and tracking planned versus actual spending.
Coordinate coding and processing vendor invoices, billing, expense reports, purchase orders, and accounts receivable activities.
Work with Maintenance Technicians and vendors to compile and track maintenance items.
Open, coordinate, and monitor vendor-assigned work through completion.
Coordinate project activities throughout the project lifecycle, including scope documentation, requirements, approvals, purchase order setup, vendor coordination, scheduling, status tracking, and closeout; escalate issues to the Facilities Manager as needed.
Acknowledge client inquiries and collect work orders.
Collect information and reports to determine performance and progress status.
File work orders, proposals, department files, and other paperwork submitted by vendors.
Monitor activities outside the building, including proper waste disposal and recycling.
Follow instructions and short correspondence and memos, asking clarifying questions as needed.
Respond to common inquiries or complaints from clients, co-workers, and supervisors.
Use existing procedures to solve straightforward problems.