Facilities Coordinator

Filoli Center•Woodside, CA

34d•$36 - $39•Onsite

About The Position

Filoli is seeking a versatile, proactive Facilities Coordinator to care for its stunning historic estate and public garden. This role is for a collaborative problem-solver who thrives in a dynamic environment, balancing project management with hands-on maintenance. The Facilities Coordinator will serve as the organizational hub within the Facilities department, balancing technical administration with physical on-site support to ensure daily operations, construction projects, and special events run smoothly.

Requirements

An Associate or Bachelor's degree in Facilities, Construction, or Project Management (or equivalent technical certificates).
2+ years of facilities, property management, or real estate coordination experience.
Familiarity with blueprints, specifications, OSHA safety regulations, and building/permitting policies.
Comfortable with general hand/power tools (saws, drills).
Basic understanding of residential electrical circuits and mechanical systems.
A valid Driver’s License is required.
Comfortable walking across uneven terrain, climbing stairs, and standing for long stretches.
Ability to frequently work on 12-foot extension ladders.
Strength to lift and carry up to 60 lbs.

Nice To Haves

International Facilities Management Association (IFMA) certification.

Responsibilities

Manage and prioritize daily incoming work orders using Monday.com and Google Workspace, keeping staff updated on project timelines.
Organize facilities supplies, coordinate purchasing with the Director, and maintain accurate inventory records.
Maintain “as built” construction drawings for new projects and update preventative maintenance schedules for buildings and equipment.
Serve as the alternate staff technical expert for onsite control systems, phones, and computers.
Collaborate with the Events team to support the full lifecycle of events, including setup of furniture, lighting, platforms, and staging areas.
Assist the maintenance crew with scheduled and unscheduled quick fixes, including basic carpentry, painting, plumbing, HVAC filter swaps, and seasonal brush clearing.
Help with shipping and receiving by unloading heavy or oversized freight deliveries.
Proactively keep the workspace clean and safe.