Facilities Coordinator

JLL • Chicago, IL

2d • $50,300 - $61,500 • Onsite

About The Position

The Facilities Coordinator supports general facilities management and property administration while coordinating custodial workforce onboarding and training. Working with property managers, the role assists with procurement, purchase orders, bids and contracts, and accounts payable/receivable. It also coordinates training logistics and helps ensure custodial staff are equipped, scheduled, and certified to maintain facility standards. The position is on-site at Harper High School in Chicago, Illinois, Monday through Friday, from 7:00 AM to 4:00 PM.

Requirements

• Associate's degree in facilities management, building, business, or a related field.
• At least 2 years of experience in facility or property administration.
• Knowledge of custodial operations and best practices.
• Strong customer service orientation and ability to maintain professionalism under stressful situations.
• Ability to plan, prioritize, and manage work independently under time constraints.
• Proficiency in MS Office, including Excel, Word, and Outlook, and the ability to customize administrative reports in Excel.
• Strong written, verbal, and interpersonal communication skills.
• Must be authorized to work in the United States without visa sponsorship.

Nice To Haves

• Bachelor's degree.
• Bilingual language skills.

Responsibilities

• Maintain the weekly custodial training calendar and support scheduling of training managers and sessions.
• Assist with new-hire onboarding, including orientation, system login setup, safe schools training, and attendance tracking.
• Support delivery of the custodial new-hire curriculum and hands-on training modules, including setting up and breaking down training topics.
• Manage uniform distribution and inventory, custodial equipment maintenance, and supply ordering.
• Prepare certificates of completion and training resource materials at the conclusion of each program.
• Support general property administration, including procurement, purchase orders, and bid and contract coordination.
• Assist with routine property management operations, including processing accounts payable and receivable.

Benefits

• 401(k) plan with matching company contributions.
• Comprehensive medical, dental, and vision care.
• Paid parental leave at 100% of salary.
• Paid time off and company holidays.
• Early access to earned wages through Daily Pay.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree