Facilities Coordinator

Conifer Health Solutions•Marietta, GA

About The Position

The Facilities Coordinator communicates with the Director, Administrative Operations to coordinate maintenance and repair work at the main campus and, as needed, other sites. The role helps maintain clinics according to protocol, supports practice improvements and expansions, and monitors the appearance and upkeep of all locations. The coordinator maintains maintenance operating and training manuals, ensures routine maintenance is completed promptly, and assists with office moves and new office or location setups. The position prepares reports, analyzes maintenance data, and recommends improvements and solutions to maintenance-related problems. It communicates suggestions to Senior Management that may improve efficiency or reduce operating costs. The coordinator stays current with applicable safety, health, environmental, and maintenance regulations; maintains the maintenance department’s safety program; and coordinates activities with Operations management, IT staff, and the Purchasing manager. Daily and hands-on duties include cleaning waiting areas and clinic and ASC bathrooms, tidying the outside front door area, breaking down cardboard boxes, replacing light bulbs and soiled ceiling tiles, performing minor plumbing and other small repairs, checking grounds and building maintenance systems, controlling HVAC temperature, and overseeing cleaning and lawn care contractors. The role also coordinates fire-equipment inspections with the property manager and coordinates fire drills. It maintains patient confidentiality, attends required meetings, and works assigned hours within clinic operating hours. Duties may be changed at management’s discretion.

Requirements

High school diploma or GED.
Three years of previous experience or training in this or a similar position.
Any certifications required by current law.
Knowledge of customer service concepts, including the importance of an appropriate image.
Knowledge of clinic policies and procedures, department locations and personnel, and emergency protocols.

Nice To Haves

Certificate from a vocational school or an associate degree is highly desirable.
Bilingual ability is a plus.

Responsibilities

Coordinate maintenance and repair work at the main campus and other sites as needed, communicating with the Director, Administrative Operations.
Help ensure clinics are maintained according to protocol and complete office repairs as directed.
Assist with planning and implementing practice improvements and expansions.
Maintain and update maintenance department operating and training manuals.
Monitor the physical appearance and upkeep of all locations and ensure routine maintenance is completed promptly.
Assist with office moves and the creation of new offices or locations.
Prepare reports, analyze data, and recommend maintenance improvements and solutions to maintenance-related problems.
Communicate maintenance suggestions to Senior Management that may improve efficiency or reduce operating costs.
Maintain current knowledge of applicable laws and ensure compliance with city, county, state, and federal maintenance regulations and safety, health, and environmental policies and procedures.
Direct, maintain, and enforce the maintenance department safety program, and review safety records.
Coordinate activities with Operations management staff, IT staff as appropriate, and the Purchasing manager.
Monitor inventories and use of spare parts, maintenance supplies, and equipment, and initiate reordering when necessary.
Clean four waiting areas several times a day, including picking up trash and straightening magazines and chairs.
Clean the outside front door area and clinic and ASC bathrooms during the day.
Break down cardboard boxes; replace and change light bulbs; replace soiled ceiling tiles; and perform minor shopkeeping tasks.
Perform minor plumbing repairs, hang pictures, and complete small repairs.
Check grounds and building maintenance systems for issues; control HVAC temperature; and ensure cleaning and lawn care contractors perform their duties accurately.
Coordinate fire-equipment inspections with the property manager and coordinate fire drills.
Maintain patient confidentiality, attend required meetings, and work assigned hours within clinic operating hours.