Facilities Coordinator

Tenet Healthcare Corporation•Marietta, GA

About The Position

The Facilities Coordinator coordinates maintenance and repair work at the main campus and, as needed, other sites, working directly with the Director of Administrative Operations. The role supports clinic maintenance according to protocol, office repairs, practice improvements and expansions, office moves, and the creation of new offices or locations. It monitors the appearance and upkeep of all locations and ensures routine maintenance is completed in a timely manner. The position maintains maintenance operating and training manuals, prepares reports and analyzes data, and recommends improvements to maintenance operations. It helps enforce safety, health, and environmental policies and procedures; keeps the department current with applicable laws and regulations; and directs the maintenance department’s safety program. The coordinator also monitors maintenance supplies, spare parts, and equipment, and coordinates with Operations management, IT staff, the Purchasing Manager, contractors, and the property manager. Hands-on duties include cleaning waiting areas, the clinic and ASC bathroom, and the outside front-door area; breaking down cardboard boxes; changing light bulbs and soiled ceiling tiles; performing minor plumbing, shopkeeping, and other small repairs; checking grounds and building systems; controlling HVAC temperature; and coordinating fire-equipment inspections and fire drills. The role maintains patient confidentiality, attends required meetings, and works assigned hours within clinic operating hours. Duties may be changed at management’s discretion.

Requirements

High school diploma or GED.
Three years of previous experience or training in this or a similar position.
Any certifications required by current law.
Knowledge of customer service concepts, including the importance of an appropriate image.
Knowledge of clinic policies and procedures, and department locations and personnel.
Knowledge of emergency protocols.

Nice To Haves

Certificate from a vocational school or an associate degree.
Bilingual ability.

Responsibilities

Coordinate maintenance and repair work at the main campus and other sites as needed, communicating directly with the Director of Administrative Operations.
Ensure clinic maintenance is performed according to protocol and complete office repairs as directed.
Assist with planning and implementing practice improvements and expansions, office moves, and new offices or locations.
Maintain and update maintenance department operating and training manuals.
Monitor the physical appearance and upkeep of all locations and ensure routine maintenance is completed promptly.
Prepare reports, analyze data, and recommend maintenance improvements and solutions to maintenance-related problems.
Communicate maintenance suggestions to Senior Management that may improve efficiency or reduce operating costs.
Maintain current knowledge of applicable laws and uphold safety, health, and environmental policies and procedures.
Ensure city, county, state, and federal regulations relating to the maintenance department are met.
Direct, maintain, and enforce the maintenance department safety program, and review safety records.
Coordinate activities with Operations management staff, IT staff as appropriate, and the Purchasing Manager.
Monitor use and inventory of spare parts, maintenance supplies, and equipment, and initiate reordering when necessary.
Clean the four waiting areas several times a day, including picking up trash and straightening magazines and chairs.
Clean the outside front-door area and the clinic and ASC bathroom during the day.
Break down cardboard boxes; replace and change light bulbs; replace soiled ceiling tiles; and perform minor shopkeeping tasks.
Perform minor plumbing repairs and other small repairs, including hanging pictures.
Check grounds and building maintenance systems for issues and control HVAC temperature.
Ensure cleaning and lawn-care contractors perform their duties accurately.
Coordinate fire-equipment inspections with the property manager and coordinate fire drills.
Maintain patient confidentiality and attend required meetings.
Work assigned hours within clinic hours of operation.