Facilities Coordinator

Liquid Church•Wayne, NJ

121d•Onsite

About The Position

The Facilities Coordinator oversees all aspects of building operations for the Liquid Church Passaic County location. This role reports to the Campus Manager for day-to-day leadership and to the Facilities Director for technical guidance. The position involves ensuring facility readiness for events, coordinating maintenance and repairs, and managing volunteer teams. The schedule includes 14 hours per week, primarily on Sundays and some Tuesdays, with flexibility for other hours. This is a non-exempt position under the FLSA.

Requirements

One year of successful leadership experience at Liquid (e.g., group leader, mentor, service team leader, volunteer staff member).
Spiritual Maturity: Regularly practices learning God's Word, allowing God to renew their mind, and being obedient to what they learn.
Tech Savvy: Ability to learn new and changing technology with ease.
Organization: Ability to manage multiple tasks and responsibilities and keep everything working towards desired objectives.
Communication: Excellent verbal and written communication skills.
Confidentiality: Ability to maintain discretion when necessary.
Relational Ability: A “people” person who works well with staff and volunteers of varying personality types.

Nice To Haves

Proficiency in Google applications preferred.

Responsibilities

Monthly meetings with Campus Manager and Facilities Director to review priorities, responsibilities, coaching, performance, upcoming projects, and overall facility operations.
Weekly touchpoints with the Campus Manager to review upcoming ministry activities, facility readiness, and execution priorities.
As-needed connections with the Facilities Director for technical guidance, maintenance and repair project coordination, vendor discussions, and facility-specific issue resolution.
Ensuring the building is cleaned for Sunday services and other events, utilizing a combination of volunteers and outside vendors.
Leading volunteer facilities team set-up and tear-down for events, including seating and stage elements.
Completing a Sunday Readiness Checklist weekly and a Safety Review Template at least monthly.
Assisting with basic repairs and maintenance to the facility and its systems (electrical, plumbing, HVAC, fire protection) within the scope of abilities and skills.
Recording and reporting maintenance and repair requests for building systems and resolving them when possible.
Coordinating and scheduling outside vendors and contractors for work on the building and church grounds.
Maintaining annual contracts for services such as cleaning, carpets, waste management, HVAC, fire systems, security systems, sprinklers, fire extinguishers, landscaping, snow removal, elevators, and pest control, in coordination with the Facilities Director.
Maintaining a current list of service professionals for repairs in plumbing, electrical, HVAC, painting, and construction, and developing a list of volunteers who can assist in these areas, in coordination with the Facilities Director.
Performing an annual Preventative Maintenance Plan under the guidance of the Facilities Director.
Maintaining documentation for Emergency Evacuation Plans, Building Emergency Plan, and Fire Safety Plan.
Developing and updating a Refurbishment Plan to identify areas for improvement and coordinating with the Facilities Director for refurbishments.
Serving as the primary contact for emergencies related to building systems.
Serving as the primary contact to local authorities for emergencies or false alarms.
Developing relationships with local authorities and emergency professionals (Police, Fire, EMT), and coordinating parking for special events and building department permits/approvals.
Recruiting, developing, scheduling, and recognizing volunteer teams for Sunday readiness, cleaning, repairs, maintenance, and landscaping, in coordination with the Campus Manager.
Overseeing campus facility scheduling and building readiness for ministry activities and approved outside events, in coordination with the Campus Manager.
Collaborating with the Facilities Director to ensure facility standards, maintenance requirements, and special projects are appropriately coordinated.