Facilities Coordinator II

TDIndustries•Austin, TX

About The Position

The Facilities Coordinator II manages daily facility operations and supports effective communication with customers and internal teams. The role oversees task delegation and workflow efficiency, develops and maintains operational procedures and documentation, organizes essential documents, and manages procurement, setup, and maintenance of IT equipment. It also handles purchase orders, vendor profiles, payroll processing and records, invoicing, and expense reporting within the ERP system, resolving related issues to support accurate and timely facility operations.

Requirements

High school diploma or GED.
At least 1 year of experience.
Excellent communication and interpersonal skills.
Attention to detail.
Ability to manage and protect confidential information.
Basic understanding of payroll processes, invoicing procedures, and expense management.
General knowledge of procurement and vendor relationship management.

Responsibilities

Engage proactively with internal and external customers, respond promptly to inquiries, and provide timely updates.
Answer phone calls and dispatch work requests.
Delegate tasks to administrative staff to improve workflow efficiency and support KPI success.
Create, update, and manage standard operating procedures and documentation.
Compile documents for New Partner Orientation and Safety binders.
Manage procurement, setup, and maintenance of IT equipment to provide users with access.
Ensure correct purchase order placement and manage vendor profiles and records.
Oversee payroll processing, including data entry, full-cycle processing, and records for leave and absences.
Collect wage and fringe benefit information for certified payroll reports and address payroll issues.
Manage and process invoices and expense reports in the ERP system, resolve discrepancies, and support timely vendor payments.
Perform other duties as required.