Facilities Coordinator II

Medxcel • Round Rock, TX

2d • Onsite

About The Position

The Facilities Coordinator II serves as a professional first contact for clients, vendors, and staff by phone, email, and in person. The role provides general meeting support and comprehensive administrative support to an administrator or executive, including calendar management, meeting preparation, agenda and materials preparation, minute-taking, and document review and editing. It also coordinates staff travel and related records, manages supplies and storage areas, and maintains systems and records to improve work processes. The coordinator organizes projects, conferences, and events; assists leaders with committee reports and data; follows up on action items; and participates in multidisciplinary meetings and committees addressing organizational issues. The position is based at Seton Williamson Medical Center in Round Rock, Texas, in the Facilities department, and is scheduled for a full-time day shift.

Requirements

• High school diploma, graduate of a trade school, or an equivalent combination of relevant education or experience.
• Two or more years of experience in administrative roles.

Responsibilities

• Serves as the professional first contact for clients, vendors, and staff via phone, email, and in person.
• Provides general meeting support, including arranging meetings, follow-up calls, schedule maintenance, securing food and supplies, copying, and faxing.
• Provides administrative support to an administrator or executive, including managing calendars, assisting with meeting setup, preparing agendas and meeting or conference materials, taking minutes, and reviewing or editing documents for signature.
• Coordinates staff travel, prepares itineraries, tracks expenses, and maintains travel vouchers and records.
• Orders and manages supplies and tools and maintains storage areas.
• Identifies and implements systems to streamline work processes and improve efficiency, including establishing and maintaining filing and records-management systems.
• Organizes and coordinates projects, conferences, and other events.
• Assists leaders in preparing committee reports, including maintaining and retrieving data.
• Prepares meeting minutes and follows up on action items.
• Participates in multidisciplinary meetings and committees addressing organizational issues.

Benefits

• Medical, dental, vision, and prescription coverage, with HSA/FSA options.
• Employer-matched 403(b), planning and hardship resources, disability insurance, and life insurance.
• Pro-rated paid time off and holidays.
• Tuition reimbursement, ongoing professional development, and online learning.
• Employee Assistance Program, counseling and peer support, spiritual care, and stress management resources.
• Parental leave, adoption assistance, and family benefits.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED