Project Coordinator II Facilities Contract

Seminole County/Board of County Commissioners•Sanford, FL

23h

About The Position

Coordinates, monitors, and tracks facilities-related projects and ongoing facilities maintenance. Coordinates and documents reported problems with contractors, and assists in scheduling work and projects with contractors, consulting engineers, and other County departments. Oversees contracts, work orders, and project schedules. Manages facilities-related contracts, verifies contractor procedures, work, and invoices against contract terms, and ensures contracts reflect current County services and accurate information. Monitors contractor performance and works to ensure that work meets standard practices, industry standards, and requirements of local authorities having jurisdiction. Manages facilities improvement projects, including elevator modernization and replacement of dated fire protection systems. Oversees regulated building components—including life safety, elevators, drinking water, and fuel tank systems—and manages inspections, documentation, and improvements needed for regulatory compliance. Assists department management with budgeting for managed contracts and other responsibilities, manages related financial accounts, approves and logs contractor invoices, and encumbers funds to cover expenditures. Responsible for fire protection systems audits, including coordinating inspections with the fire department and resolving issues identified during inspections. Other duties may be assigned or necessary. In an emergency, employees are considered essential personnel and may be required to perform alternate duties.

Requirements

Associate degree and five years of related experience; a comparable amount of education, training, or experience may be substituted.
Thorough knowledge of standard practices, methods, tools, and materials used in the assigned trade.
Knowledge of occupational hazards and safety precautions involved with the trade.
Ability to work from sketches, plans, and blueprints.
Ability to follow and communicate oral and written instructions effectively.
Ability to supervise subordinates in a manner conducive to full performance and high morale.
Ability to follow safety procedures carefully at all times.
Skill in computer operations and use of associated software.
Familiarity with CADD systems, a calculator, copier, blueprint machine, page scanner, and other office equipment.
Familiarity with automated office systems, including Word, Excel, and CMMS.
Must possess and maintain a valid Florida Driver's License.
Must attend Seminole County required trainings; position-specific department trainings may also be required.

Responsibilities

Manage facilities-related contracts and verify that contractor procedures, work, and invoices comply with contract terms.
Ensure contracts reflect current County services and contain accurate, current information.
Monitor contractor performance and ensure work meets standard practices, industry standards, and requirements of local authorities having jurisdiction.
Manage facilities improvement projects, including elevator modernization and replacement of dated fire protection systems.
Manage inspections, documentation, and improvements for regulated building components, including life safety, elevators, drinking water, and fuel tank systems.
Assist department management with budgeting for managed contracts and other areas of responsibility.
Manage financial accounts related to contracts and other areas of responsibility.
Approve and log contractor invoices.
Encumber funds to ensure sufficient funding for expenditures.
Conduct fire protection systems audits, coordinate inspections with the fire department, and coordinate work to resolve issues identified in inspections.
Coordinate, monitor, and track facilities-related projects and ongoing facilities maintenance.
Coordinate and document contractor-related problems.
Assist with scheduling work and projects with contractors, consulting engineers, and other County departments.
Oversee contracts, work orders, and project schedules.
Perform other duties as assigned or necessary, including alternate duties during emergencies.