Facilities Project Coordinator

Indotronix International Corporation•Chelmsford, MA

About The Position

The Facilities Project Coordinator provides administrative and coordination support to the Facilities department. The role uses a CMMS to manage asset records and corrective and preventive maintenance activities, coordinate technicians and outside vendors, and maintain the department calendar. It also supports documentation control, SOP updates, monthly metrics, meetings, reports, purchasing, invoice processing, and timely follow-up on department activities and correspondence.

Requirements

High school diploma or equivalent.
At least 2 years of experience in a similar administrative or facilities role.
Strong interpersonal skills and the ability to build relationships.
Highly motivated and organized.
Excellent verbal and written communication skills.
Ability to maintain a professional demeanor in a fast-paced environment and handle scheduling demands, conflicts, and multiple simultaneous requests.
Ability to adapt and remain effective across changing environments, tasks, responsibilities, and people.

Nice To Haves

Experience in a cGMP environment.
Experience using a BMS and CMMS system.

Responsibilities

Maintain scheduling and task management in the CMMS to track assets and corrective and preventive maintenance activities.
Schedule and coordinate work for outside vendors and Facilities technicians with appropriate work-center Supervisors using the CMMS database.
Manage the Facilities group calendar, including PTO, contractor visits, site events requiring support, and team members’ working locations.
Support critical documents and maintain records in an audit-ready state in accordance with Good Documentation Practices.
Maintain and update departmental standard operating procedures (SOPs).
Prepare and maintain monthly department metrics.
Partner with other site administrative support staff to coordinate meetings, generate reports, and support projects.
Create purchase order requisitions and process invoices for payment through the portal.
Ensure timely completion of activities and projects and follow up on electronic and written correspondence.
Purchase office equipment and supplies for the department(s).