Project Coordinator, Facilities

Jewish United Fund•Chicago, IL

2d•$58,000 - $72,000•Hybrid

About The Position

The Jewish United Fund (JUF) is seeking a mission-driven Project Coordinator for its Facilities department. This role supports the Project Manager and Facilities Corporation staff in managing various projects related to project management, construction administration, property management, contracting, purchasing, master contracts, and building operations. JUF offers a rewarding, supportive, and inclusive work culture with a hybrid schedule and generous benefits.

Requirements

Bachelor’s degree in administration, business, real estate, architecture, engineering, construction management, or three years of relevant work experience.
Experience reviewing and analyzing construction documents such as plans, specifications and contracts.
Demonstrated performance and successful coordination of projects.
Must be an organized self-starter who can work independently with limited supervision and understand when to request guidance.
Superior attention to detail.
Strong multi-tasker with the ability to shift directions as needed within short time frames.
Excellent interpersonal, organizational, time management, and written and oral communication skills, exercising appropriate judgment and professionalism in communications and all interactions. Able to interact with all levels of stakeholders demonstrating diplomacy clarity and a cooperative spirit.
Skill and proficiency in Microsoft Office Suite, especially using excel spreadsheets for project budgeting and tracking.

Nice To Haves

Experience using CAD applications is preferrable.
Valid driver’s license and access to a car for site visits is preferred.

Responsibilities

Assisting the management of facilities related projects from inception to completion including, but not limited to: Preparing Request for Proposals (RFPs), Contract preparation, Researching vendors, Coordinating project and meeting schedules with staff and contractors, Attending on-site project meetings, Conducting Construction project inspections and punchlists, Updating budgets and processing invoices, Maintaining project update notes, Data management, Maintaining communication with JUF Partners
Assisting in the management of the Master Contract and Purchasing Program including, but not limited to: Researching vendors, Preparing Request for Proposals, Coordinating site visits, Preparing comparative analysis of proposals, Tracking work performance, Checking billing and follow up on any issues
Responsible for multitasking, maintaining workload, and completing additional tasks as assigned