Project Coordinator - Facilities

Massachusetts Trial Court•Boston, MA

12d•$72,868 - $107,395•Onsite

About The Position

Provides specialized administrative support to a court office or administrative department. Supports projects and strategic planning. Prepares and checks a variety of specialized department documents and maintains files. Tracks and orders office supplies and assists in request for proposal development and evaluation. Receives and routes incoming calls, mail, and visitors to appropriate personnel. Maintains calendars and schedules travel as needed. May provide guidance and/or supervision to more junior roles. This position is a confidential, non-union position. The Facilities Management and Capital Planning department manages and maintains 57 state-owned courthouses. Our Capital Planning division supports capital updates to both state-owned and leased facilities throughout the Commonwealth. The Department is committed to effective property management, facility operations, facility capital improvements, and delivering quality customer service in support of the administration of justice throughout the Commonwealth.

Requirements

Associate's Degree from an accredited college or university
Five (5) years of related work experience
Equivalent combinations of education and experience will be considered for meeting minimum qualifications.
Principles and practices of employee supervision
Policies, programs, and procedures
Modern office equipment and technology including computers, video conferencing, and applicable office software
Departmental and court policies and procedures
Data management and reporting tools
Current office and clerical practices and procedures
Customer service
Multi-tasking
Organization and time management
Leadership
Establish effective working relationships with others
Order office supplies
Create and update calendars
Perform basic mathematical tasks
Prepare clear and accurate reports
Maintain appropriate records
Communicate effectively, both orally and in writing
Work independently and follow oral and written instructions
Identify problems and develop feasible solutions
Maintain confidentiality of information

Responsibilities

Supervises the work of assigned personnel, including assigning and reviewing work, and providing guidance on a variety of operational activities.
Provides administrative support for court or department, including maintaining calendars and schedules, initiating correspondence, and preparing documents.
Maintain files, statistics, and staffing charts. Works closely with Human Resource staff to obtain employee information.
Supports programs, projects, and strategic planning initiatives.
Represents the department during contact with other departments and governmental agencies.
Collects key program data and produces evaluative reports tracking trends and patterns of operation.
Participates in and assists with a variety of meetings.
Identifies problems within organization and develops solutions. Recommends office procedures and routines.
Drafts and prepares a variety of documents and coordinates the distribution of correspondence.
Maintains department records and personnel and fiscal files as necessary.
Performs other duties as required.