Facilities Coordinator II

Medxcel • Austin, TX

3d • Onsite

About The Position

The Facilities Coordinator II provides administrative and coordination support for the Facilities department at Seton Medical Center in Austin, Texas. The role serves as a professional first point of contact for clients, vendors, and staff; supports an administrator or executive; coordinates travel, meetings, projects, conferences, and events; and maintains supplies, records, and work processes. The position is full-time and scheduled for the day shift.

Requirements

• At least one of the following: a high school diploma, graduation from trade school, or an equivalent combination of relevant education or experience.
• Two or more years of experience in administrative role(s).

Responsibilities

• Serve as the professional first contact for clients, vendors, and staff by phone, email, and in person.
• Provide general meeting support, including arranging meetings, making follow-up calls, maintaining schedules, securing food and supplies, copying, and faxing.
• Support an administrator or executive by managing their calendar, assisting with meeting setup, preparing agendas and meeting or conference materials, taking minutes, and reviewing or editing documents for signature.
• Coordinate staff travel, including making arrangements, preparing itineraries, tracking expenses, and maintaining travel vouchers and records.
• Order and manage supplies and tools, and maintain storage areas.
• Identify and implement systems to streamline work processes and improve efficiency, including establishing and maintaining filing and records-management systems.
• Organize and coordinate projects, conferences, and other events.
• Assist leaders with committee reports, including maintaining and retrieving data; prepare meeting minutes and follow up on action items.
• Participate in multidisciplinary meetings and committees addressing organizational issues.

Benefits

• Medical, dental, vision, and prescription coverage, with HSA/FSA options.
• Employer-matched 403(b), planning and hardship resources, disability insurance, and life insurance.
• Paid time off (pro-rated) and holidays.
• Tuition reimbursement, professional development, and online learning.
• Employee Assistance Program, counseling and peer support, spiritual care, and stress-management resources.
• Parental leave, adoption assistance, and family benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED