Facilities Coordinator I

Kentucky Farm Bureau Mutual Ins Co•Louisville, KY

11d•Onsite

About The Position

The Facilities Coordinator I coordinates general and preventive maintenance services and support for Kentucky Farm Bureau Mutual Insurance Company facilities. The role helps provide functional, safe, clean, and well-maintained office environments for associates and guests, working with people throughout the organization and with external service providers. The position is on-site at 9201 Bunsen Parkway in Louisville, Kentucky, and reports to the Facilities Manager in Human Resources & Support Services. The coordinator manages maintenance programs and vendor relationships, supports regional offices through site visits, and contributes to budget planning and expense management. The position also supports emergency planning, facilities inspections, furniture installation and relocation, event logistics, and the transportation of goods using the company fleet. Regular, predictable attendance in the office is required. The role includes occasional on-call responsibilities and occasional night and weekend work, with up to 20% of time spent traveling within Kentucky.

Requirements

High school diploma or GED.
1–3 years of experience working in a business environment.
Excellent interpersonal and relationship-building skills.
Experience with and ability to perform various general maintenance-related tasks.
Ability and initiative to analyze and solve problems.
Good decision-making and organizational skills.
Professional verbal and written communication skills.
Valid driver’s license and good driving record.
Basic PC knowledge.
Ability to work under time pressure and high-volume production demands.
Analytic reasoning ability.
Normal vision and hearing, with or without correction.
Ability to stand frequently and lift up to 75 pounds frequently.
Ability to work occasional on-call hours and occasional nights and weekends.
Ability to travel within the state for up to 20% of work time.
Regular, predictable attendance and physical presence in the office.

Nice To Haves

Experience driving large vehicles and proficiency operating a truck and trailer, or the desire and aptitude to learn.

Responsibilities

Coordinate preventive maintenance programs within the annual budget, including HVAC, fire and security systems, generators, and general repairs.
Develop and maintain relationships with District Claim Managers and regional office staff to address facility needs and improvements collaboratively.
Develop, manage, and maintain vendor relationships and contracts supporting company facilities.
Build relationships across the organization to understand business and departmental responsibilities and functions.
Provide exceptional customer service to internal and external customers.
Make informed, independent decisions to keep facilities safe and operating efficiently.
Contribute to the annual budget process and manage expenses for production supplies, operating supplies, maintenance, and utilities within the budget.
Support fire evacuation and disaster response plans.
Frequently visit regional locations to inspect facilities and maintain relationships with office staff and service providers.
Maintain periodic appraisals of facilities as needed and coordinate inspections required for safety and insurance purposes.
Serve as the primary facilities contact during and after business hours, coordinating requests and ensuring issues are addressed promptly.
Prepare reports to keep leadership informed about activities and facilities-management improvement needs.
Help plan, purchase, schedule, direct, and oversee installation of new modular furniture and relocation of existing modular furniture.
Identify and communicate cleaning issues to cleaning site supervisors and the Manager.
Source and coordinate maintenance repairs, lawn and landscaping, security, and housekeeping services.
Recommend new or additional equipment needs.
Provide support and transportation of goods for company meetings and events using the company fleet as needed.
Maintain operating skills for material-handling equipment and perform routine maintenance on it.
Correspond with Support Services to maintain stock of facilities-related products.
Perform other work-related duties as requested, which may include cross-training in other positions.