Facilities and Real Estate Coordinator

Harris Beach Murtha • Rochester, NY

2d • $26 - $33 • Onsite

About The Position

Harris Beach Murtha is searching for a Facilities and Real Estate Coordinator to join our Rochester, NY office. The Facilities and Real Estate Coordinator is responsible for providing administrative and coordination support for the firm's real estate, facilities, workplace, and office operations.

Requirements

• 2+ years of experience in administrative support, facilities coordination, office/workplace services, project coordination, or related role
• Strong proficiency with Microsoft Office products
• Excellent attention to detail and follow-through
• Strong organizational, time-management, and problem-solving skills
• A valid NYS driver’s license with a clean driving record

Nice To Haves

• Associate or bachelor’s degree
• Knowledge of office facilities, furniture systems, space planning, or building systems

Responsibilities

• Assist with office relocation, renovation, space planning, and workplace improvement initiatives
• Coordinate project logistics, maintain project files, prepare meeting agendas and minutes, and track action items
• Attend construction, renovation, and office buildout meetings as needed to document discussions, distribute meeting notes, and track follow-up items
• Assist with furniture procurement, inventory management, deliveries, installations, and workstation assignments
• Coordinate site visits and assist with punch list tracking and follow-up activities.
• Travel to firm office locations as needed to support relocations, renovations, office openings, furniture installations, space planning activities, and other facilities initiatives
• Maintain project documentation, departmental files, and project-related records
• Coordinate vendor communications, service requests, scheduling, and follow-up activities
• Assist with processing expense reports, invoices, check requests, and project-related documentation
• Calendar management, scheduling meetings, coordinating conference room reservations, and organizing project meetings as needed
• Assist with updates and maintenance of CAD drawings, floor plans, occupancy records, and space utilization information
• Facilitate internal workstation and office relocations
• Maintain tenant escalation spreadsheets and related reporting
• Prepare office and workstation signage
• Track preventive maintenance contracts, vendor service schedules, and contract renewal dates
• Assist with office openings, moves, reconfigurations, and workplace improvement initiatives
• Provide general administrative support to the Office Services and Real Estate Management department

Benefits

• The firm’s policy prohibiting unlawful discrimination applies to all aspects of employment, including hiring, placement, assignment of duties, training, promotion, compensation & benefits and termination.
• It is the policy of Harris Beach Murtha Cullina PLLC that all applicants and employees enjoy a positive, respectful and productive work environment, free from behavior, actions or language constituting unlawful harassment.
• Harris Beach Murtha complies with the provisions of the Human Rights Law, all other State and Federal statutory and constitutional non-discrimination provisions including non-discrimination on the basis of prior criminal conviction and prior arrest.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree