Real Estate and Facilities Specialist

Therapeutic Associates Physical Therapy • Tigard, OR

3d • Hybrid

About The Position

Therapeutic Associates is seeking a Real Estate and Facilities Specialist to support its outpatient physical therapy clinics and corporate locations. The role oversees approximately 85 clinic properties and assigned corporate locations, helping ensure facilities are safe, functional, efficient, and ready to support patient care.

The specialist manages real estate and lease matters, facilities operations, vendors, facility improvements, and relocations. The position coordinates prospective-site evaluations, lease negotiations and transitions, maintenance and repairs, and clinic refreshes, renovations, and moves. It works collaboratively with clinic leadership, landlords, brokers, legal counsel, contractors, IT, and internal stakeholders to keep locations operating smoothly and support organizational growth.

This is a hybrid office- and field-based position associated with the Oregon Administrative Office. Regular visits to clinics, office buildings, and construction or renovation sites are part of the role. Travel may comprise approximately 25–50% of work time, depending on projects, geographic coverage, and business needs. Occasional response to urgent facility issues outside normal business hours may be required.

Requirements

• At least five years of experience in commercial real estate, facilities administration, property management, or a closely related field.
• Demonstrated experience coordinating commercial lease negotiations, renewals, or lease exits.
• Experience managing maintenance vendors, repairs, facility improvements, and project budgets.
• Ability to interpret commercial lease business terms and identify issues requiring legal, accounting, or technical review.
• Strong negotiation, project coordination, analytical, and written communication skills.
• Excellent interpersonal, customer service, organizational, and time-management skills.
• Proficiency with spreadsheets and business systems, including the ability to maintain accurate schedules, budgets, and records.
• Valid driver's license and ability to travel independently between assigned locations.

Nice To Haves

• Bachelor's degree in Business, Real Estate, Facilities Management, Construction Management, or a related field; equivalent relevant experience is valued.
• Experience supporting outpatient healthcare or a portfolio of geographically dispersed service locations.
• Experience coordinating tenant improvements, clinic buildouts, relocations, or maintenance-system implementation.
• Relevant facilities management or commercial real estate professional certification.

Responsibilities

• Manage a portfolio of approximately 85 clinic properties and assigned corporate locations.
• Coordinate evaluations of prospective locations, considering operational needs, accessibility, parking, visibility, and facility requirements.
• Lead lease negotiations, renewals, amendments, and terminations within company guidelines and approval processes.
• Track lease expirations, renewal deadlines, notice requirements, and planned location changes.
• Coordinate due diligence, legal reviews, landlord deliverables, and site transitions.
• Serve as a primary contact for landlords, brokers, legal counsel, and internal stakeholders on real estate matters.
• Coordinate maintenance requests, repairs, vendor engagement, and facility issue resolution.
• Support preventive maintenance programs to promote safe and efficient clinic operations.
• Manage vendor and contractor relationships, including selection, performance monitoring, and service quality.
• Partner with clinic leadership to address urgent facility concerns and minimize operational disruptions.
• Maintain accurate facility records, vendor documentation, and service histories.
• Coordinate clinic refreshes, renovations, relocations, and facility improvement projects from planning through completion.
• Develop project scopes, schedules, and implementation plans with Operations and clinic leadership.
• Coordinate with contractors, landlords, IT, and other stakeholders to complete projects on schedule and minimize disruptions to patient care.
• Coordinate move-related logistics, including facility readiness, vendor services, utility transitions, and occupancy preparation.
• Maintain accurate lease, property, project, vendor, and maintenance records.
• Monitor and report on lease activity, maintenance trends, project status, facility risks, and outstanding landlord issues.
• Identify opportunities to improve facility operations, streamline processes, and enhance service levels.
• Develop and maintain standard operating procedures related to real estate and facilities management.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed