Experiential Marketing Project Manager

AEG Worldwide•Chicago, IL

2d•$55,000 - $60,000

About The Position

The Experiential Marketing Project Manager spearheads and executes events within the Experiential Marketing Department, working directly with the Head of Experiential Marketing and Brand Partnerships. The role manages a variety of brand marketing programs, including music and sports sponsorships, festival activations, retail promotions, and special events. The position is responsible for planning and executing live brand events, coordinating clients, teams, vendors, staff, creative requests, budgets, timelines, contracts, and event materials. It also leads on-site event execution, supports financial administration and payment processing, and maintains client assets and event records. Travel is 25% based on currently assigned projects; evening and weekend work may be required.

Requirements

At least 4 years of related experience in a marketing role at an agency, brand, media company, sports or entertainment property, or related organization.
Strong written and verbal communication skills.
An elevated and professional demeanor.
Strong organization, multitasking, prioritization, and time-management skills, with the ability to produce accurate work in a fast-paced environment.
A proactive mindset and the ability to work independently and within multiple teams.
Understanding of agency processes and comfort with department functions and workflow.
Ability to work independently and as part of a team.
Strong knowledge and understanding of experiential marketing.
Proficiency in Microsoft Office (Word, PowerPoint, and Excel), Teams, and Canva.
Comfort working non-traditional hours and in non-traditional locations as needed.

Nice To Haves

A bachelor's degree in marketing.
Proficiency in Spanish.

Responsibilities

Organize and execute live brand events.
Source and manage vendor orders for production rentals, signage, premiums, and custom fabrication.
Source appropriate staffing for events and ensure payment processing for OSM, brand ambassadors, bartenders, labor, and photographers/videographers.
Act as the main point of contact for event organizers.
Coordinate and participate in client and team status calls.
Create activation plans, recaps, meeting agendas, budgets, and timelines.
Facilitate contract requests with the legal department.
Facilitate creative requests and ensure consistency with brand messaging priorities and brand guidelines.
Contribute to brainstorming and ideation sessions with cross-functional teams.
Manage client asset inventory.
Coordinate event ticket distribution.
Maintain photo and recap file archives for brand clients.
Review written materials for spelling, punctuation, and grammatical accuracy.
Lead on-site program execution, including staff training, vendor management, troubleshooting, and reporting.
Manage set-up and tear-down of signage and brand assets for each event.
Ensure the Run-Of-Show is followed for successful activation.
Ensure brand objectives and client deliverables are met during events.
Travel to events, including occasions requiring evening or weekend work.
Provide clear, timely, and accurate accounting support, including expense coding and tracking, invoice revision, payment processing, and reconciliations.
Manage and process vendor and staff payment requests and invoices.
Assist with setting up and maintaining vendor records and verifying information.
Assist in maintaining accurate financial event ledgers.