Experiential Marketing Project Manager

AEG Worldwide • Chicago, IL

1d

About The Position

The Experiential Marketing Project Manager spearheads and executes events within AEG’s Experiential Marketing Department. Working directly with the Head of Experiential Marketing and Brand Partnerships, this role manages brand marketing programs involving music and sports sponsorships, festival activations, retail promotions, and special events. The position combines project coordination, live event execution, vendor and staffing management, client communications, administrative and financial support, and travel to events. Evening and weekend work may be required.

Requirements

• At least 4 years of related experience in a marketing role at an agency, brand, media company, sports or entertainment property, or related organization.
• Strong knowledge and understanding of experiential marketing.
• Proficiency in Microsoft Office (Word, PowerPoint, and Excel), Teams, and Canva.
• Strong written and verbal communication skills.
• Strong organizational skills, including the ability to multitask, prioritize, and manage time efficiently across accounts and projects while producing accurate work in a fast-paced environment.
• Ability to work independently and as part of a team.
• Ability to work non-traditional hours and in non-traditional locations as needed, including some nights and weekends.
• Proactive mindset and ability to work independently and within multiple teams.

Nice To Haves

• Bachelor’s degree in marketing.
• Proficiency in Spanish.

Responsibilities

• Organize and execute live brand events.
• Source and manage vendor orders for production rentals, signage, premium items, and custom fabrication.
• Source appropriate event staffing and ensure payment processing for OSM, brand ambassadors, bartenders, labor, and photographers or videographers.
• Serve as the main point of contact for event organizers.
• Coordinate and participate in client and team status calls.
• Create activation plans, recaps, meeting agendas, budgets, and timelines.
• Facilitate contract requests with the legal department.
• Facilitate creative requests and ensure consistency with brand messaging priorities and guidelines.
• Contribute to brainstorming and ideation sessions with cross-functional teams.
• Manage client asset inventory and coordinate event ticket distribution.
• Maintain photo and recap file archives for brand clients.
• Review written materials for spelling, punctuation, and grammatical accuracy.
• Lead on-site program execution, including staff training, vendor management, troubleshooting, and reporting.
• Manage set-up and tear-down of signage and brand assets for each event.
• Ensure the Run-Of-Show is followed and that brand objectives and client deliverables are met during events.
• Travel to events as required by assigned projects.
• Provide clear, timely, and accurate accounting support, including expense coding and tracking, invoice revision, payment processing, and reconciliations.
• Manage and process vendor and staff payment requests and invoices.
• Assist with setting up and maintaining vendor records and verifying information.
• Assist in maintaining accurate financial event ledgers.

Benefits

• Medical, dental, and vision insurance.
• Paid holidays, vacation, and sick time.
• Company-paid basic life insurance and voluntary life insurance.
• Parental leave.
• 401(k) plan with a current employer match of 3%.
• Flexible spending and health savings account options.
• Wellness offerings.
• Eligibility for a bonus under the current bonus plan requirements.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed