Expense Management Accounting Coordinator

Aires • Pittsburgh, PA

2d • Hybrid

About The Position

Aires is hiring an entry-level Expense Management Accounting Coordinator local to its Pittsburgh, Pennsylvania office. The role supports the transferee mobility expense reimbursement process in a high-growth environment. Work includes auditing and approving expense reports, entering expense tracking data, processing non-Aires services and tax payments, handling recurring payments to transferees, conducting quarterly data audits, and preparing client reporting as needed.

Requirements

• High School Diploma or GED.
• At least 1 year of experience in an accounting-related position or internship(s).
• Excellent customer service and administrative skills.
• Computer literacy with Microsoft Office products and the ability to learn proprietary software.
• Ability to manage multiple competing tasks.
• Ability to follow policies and procedures.
• Can-do attitude and genuine desire to help others.
• Team-oriented mindset, with a strong sense of care and urgency.
• Desire to embrace Aires’ core values: Client Focus, Results, Responsibility & Accountability, Collaboration, and Innovation.

Nice To Haves

• Associate degree in Accounting, Business, or a related field.
• Experience with accounting software processes.

Responsibilities

• Audit transferee expense reimbursements against client policies; validate supporting documentation and amounts, and confirm submissions fall within established parameters.
• Process expense reimbursements in accounting tools and ensure transferees are reimbursed promptly in alignment with established KPIs.
• Communicate with internal stakeholders to confirm client policies and exceptions, address discrepancies, and resolve reimbursement issues.
• Perform quarterly and annual data audits to validate reporting and coding of processed expenses.

Benefits

• Comprehensive benefits package, including a 401(k) match.
• Hybrid work environment.
• Career growth and development opportunities, reflected in a high internal promotion rate.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED