Expeditor/Document Control
About The Position
Accutech Instrumentation, Inc., a distributor of process control equipment serving the Greater Florida area, is hiring an Expeditor/Document Control professional. This office-based role monitors purchase orders and inbound shipments, updates order information, coordinates with suppliers and internal teams, and helps resolve delivery and product discrepancies. The position is primarily computer- and phone-based, with regular walks onto the warehouse floor and dock. The schedule is Monday through Friday on the day shift, with occasional early starts or overtime at month-end or during supply disruptions.
Requirements
- High school diploma or equivalent.
- 1–2 years of experience in expediting, purchasing, logistics, or customer service in distribution, wholesale, or manufacturing.
- Working knowledge of purchase orders, lead times, and freight terms.
- Proficiency in Microsoft Excel, including filters, lookups, and pivot tables, and Outlook.
- Clear, persistent, and professional communication by phone and email.
- Strong organization and follow-through while managing many open orders.
- Follow warehouse safety rules, including wearing safety shoes and high-visibility vests where required.
Nice To Haves
- Associate or bachelor's degree in supply chain, business, or a related field.
- Experience with an ERP system such as SAP, Oracle NetSuite, Epicor, Infor, or Microsoft Dynamics.
- Familiarity with import shipments, customs brokers, and Incoterms.
- APICS/ASCM certification (CPIM or CSCP).
- Bilingual in English and Spanish or Mandarin.
Responsibilities
- Monitor open purchase orders and confirm acknowledgments, ship dates, and quantities with suppliers.
- Follow up daily on late, partial, or at-risk orders and escalate when needed.
- Track inbound shipments with carriers and freight forwarders, including LTL, FTL, parcel, and import shipments.
- Update the ERP or inventory system with current ETAs, backorders, and purchase order changes.
- Alert purchasing, sales, and customer service to delays that affect customer orders.
- Prioritize expediting based on customer commitments, stock-outs, and critical SKUs.
- Coordinate with the warehouse on receiving schedules and dock appointments.
- Resolve vendor discrepancies involving quantity, pricing, damage, or incorrect items.
- Arrange expedited freight or alternate sourcing when approved.
- Maintain accurate records and produce reports on open purchase orders, vendor on-time performance, and past-due orders.
Benefits
- Broad-based employee ownership program.
- Medical, dental, and vision coverage.
- Competitive 401(k) matching.
- Paid time off and holidays.
- Parental leave.
- Wellness resources.
- Employee referral programs.
- Financial wellbeing tools and resources, potentially including emergency assistance funds, earned wage access, financial coaching, low-cost loan options, retirement planning resources, and opportunities to build long-term wealth through employee ownership.
- Access to more than 80,000 learning courses through FCG University.
- Career advancement opportunities, cross-functional experience, mentorship, and professional development.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
