Document Control

B&B Specialties, Inc. • Anaheim, CA

2d • $23 - $25

About The Position

The Document Control role supports the Quality Department by reviewing, organizing, scanning, uploading, and maintaining accurate quality records and customer certification packages. The role verifies documentation for completeness, accuracy, traceability, and compliance with applicable customer requirements. It also supports product traceability and timely completion of customer certification packages through organized recordkeeping, status tracking, and follow-up.

Requirements

• High school diploma or equivalent.
• Strong attention to detail and ability to identify documentation discrepancies.
• Ability to organize, prioritize, and complete multiple assignments accurately and on time.
• Proficiency in data entry, electronic filing, scanning, and document retrieval.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Ability to operate scanners, printers, copiers, and other standard office equipment.
• Effective English verbal and written communication skills, including the ability to read and understand work instructions, customer correspondence, certifications, and other quality records.
• Ability to work collaboratively with Quality, Production, Engineering, Sales, suppliers, and customers.
• Ability to work overtime as required.
• One to two years of clerical, document control, or quality documentation experience preferred.
• Ability to sit or stand and walk for extended periods; see, focus, speak, and listen; and use fine manipulation continuously.
• Hand-eye coordination, repetitive hand movement, and manual dexterity are required.
• Ability to lift, carry, pull, or push up to 25 lbs.
• Ability to comprehend and retain verbal and written information and use mental reasoning and sound judgment for job-related issues.

Nice To Haves

• Proficiency in 10-key data entry and fast, accurate typing skills.
• Familiarity with aerospace quality documentation and product traceability.
• Aerospace or manufacturing experience.

Responsibilities

• Review and track Quality Department records, including work orders, travelers, inspection reports, and supporting certifications.
• Prepare and review customer certification packages for completeness, accuracy, traceability, and applicable customer requirements.
• Perform documentation checks and support internal, customer, and third-party audits by retrieving requested records.
• Communicate with internal departments and outside suppliers to resolve missing, incomplete, or incorrect certifications and traveler documentation.
• Review nonconformance documentation for completeness and accuracy.
• Scan, index, and upload quality documents to the designated electronic vault and company network according to established practices.
• Verify scanned and uploaded documents are legible, correctly identified, and filed in the appropriate location.
• Maintain organized quality files and records, including the stamp control log, to support product traceability and retrieval.
• Prepare quality-related reports and correspondence for suppliers, customers, and internal personnel as assigned.
• Track documentation status and follow up on outstanding records to support timely completion of customer certification packages.
• Perform other related duties as assigned or requested.
• Comply with company and governmental safety, environmental, and hazardous materials regulations and procedures.
• Wear Personal Protective Equipment in specified areas.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED