Executive Support Coordinator

EY•Minneapolis, MN

7d•Onsite

About The Position

At EY, we’re all in to shape your future with confidence. We’ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY and help to build a better working world. As part of our Enterprise Support Services team, you’ll be an integral part of our business enablement functions that keep our organization running strong. You’ll use your interpersonal and communication skills (verbal and written) to interface with employees at all levels. As an Executive Administrative Assistant, you’ll work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY’s growth and profitability. As an Executive Support Coordinator (ESC), you’ll provide high-level administrative support to the organization. This role involves providing in-office support for local and visiting PPMDDs as well as supplemental in-office assistance. May also assist with tax, backup and interim support for PPMDDs with executive assistants on extended leaves. May also assist and coordinate local office events. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple tasks in a dynamic environment. You’ll be a key member of a team using your experience, skills and knowledge of organizational policies, procedures and practices to help achieve the goals of the business. You’ll present information to inform recommendations on business processes and be part of a high performing, diverse and inclusive team sharing best practices.

Requirements

Ability to provide in-office support five days a week
4+ years of relevant business experience or combined no less than 2 years relevant experience and associates or higher degree
Proficiency in MS Word, Excel, PowerPoint, Teams and Outlook
Proficiency in automated calendar management tools (e.g. Outlook) and various IOS and Android mobile devices
Proficiency in MS SharePoint

Responsibilities

Assist in the planning, organization, and execution of local office events, including team meetings, training sessions, and corporate gatherings in compliance with meeting and events policy and process and in collaboration with CBRE as necessary
Coordinate with Meeting and Events team on logistics such as venue selection, catering, and materials preparation to ensure successful event delivery
Prepare and organize materials for onsite meetings, presentations, and reports, ensuring all necessary documentation is readily available
Develop and maintain relationships with internal personnel at all levels to complete support activities
Manage and coordinate small projects and track progress
Leverage strong working knowledge of applicable firm and service line quality, risk and confidentiality policies and guidelines in daily business operations
Apply and share knowledge obtained on firm technology, work processes, resources, structure and business of the firm/service line/functional group
Use firm knowledge, tools and network of resources to execute on deliverables and solve problems that arise to meet customers’ expectations
Maintain documents on appropriate file servers and repositories, aid in the adherence to and reinforcement of record retention policies
Act as a backup for other executive assistants during absences or peak workloads, ensuring continuity of support for executives which may include booking travel arrangements, processing and tracking business expenses in compliance with firm policy
Collaborate with the executive support team to facilitate smooth operations and effective communication

Benefits

Comprehensive compensation and benefits package
Rewarded based on your performance
Recognized for the value you bring to the business
Medical coverage
Dental coverage
Pension plans
401(k) plans
Wide range of paid time off options
Flexible vacation policy (decide how much vacation time you need based on your own personal circumstances)
Time off for designated EY Paid Holidays
Winter/Summer breaks
Personal/Family Care
Other leaves of absence when needed to support your physical, financial, and emotional well-being