Executive Coordinator

American Red Cross•Dedham, MA

12h•Hybrid

About The Position

The American Red Cross is seeking an Executive Coordinator to support the CEO for the American Red Cross of Massachusetts. This position is located in Dedham, MA, and operates on a hybrid schedule, requiring 3 days per week in the office and the remaining days working from home. The Executive Coordinator provides complex administrative support to a department, group, or program, including preparing reports and various correspondences. The role involves administering projects, programs, and/or processes applicable to the unit, and analyzing unit operating practices to recommend revisions for improved procedures. The Executive Coordinator may also serve as an administrative liaison within and outside the company regarding administrative issues. Specific duties include calendar management, meeting management, supporting the Board of Directors, and project management. The ideal candidate must be highly organized and proactive to anticipate needs. The American Red Cross emphasizes a mission-based environment where employees contribute to a humanitarian network, helping people and communities.

Requirements

High School or equivalent required
Minimum 7 years related experience or equivalent combination of education and related experience required
Excellent verbal and written communication skills
Proficient in personal computer use and Microsoft Office Suite
Proficient typing skills required
Ability to work on a team

Nice To Haves

Knowledge of organizational policies and procedures that relate to operations within assigned organizational unit
Ability to prepare and edit complex documents
Strong attention to detail
Great technical skills

Responsibilities

Provide complex administrative support to a department, group or program
Prepare reports and various correspondences
Administer projects, programs, and/or processes applicable to the unit
Analyze unit operating practices and recommend revisions to improve established procedures
May serve as an administrative liaison with others within and outside the company regarding administrative issues
Manage calendar
Manage meetings
Support the Board of Directors
Manage projects
Perform a variety of complex administrative duties, with little supervision and exercising confidentiality
Prepare and maintain memos, records, reports, data or correspondence for management or staff review
Review correspondence for consistency with corporate policies and practices
May develop high-level presentations and/or spreadsheet reports and run specialized queries from department database
Initiate, prepare, and edit written materials, correspondence, and reports using various software and/or database management applications
Compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations supporting functional area or business unit/project by utilizing specific database or software applications
May administer a particular project involving operational issues and compile results and findings for management review
May participate as a department representative on a cross-functional project team or serve as a project manager for an intra-department project
May provide functional supervision to clerical/administrative staff assigned to unit
Provide support, development and/or leadership guidance to all volunteers

Benefits

Medical plans
Dental plans
Vision plans
Health Spending Accounts & Flexible Spending Accounts
PTO: Starting at 9 days a year; based on type of job and tenure
Holidays: 11 paid holidays comprised of six core holidays and five floating holidays
401K with up to 6% match
Paid Family Leave
Employee Assistance Program
Disability and Insurance: Short + Long Term
Service Awards and recognition