Executive Coordinator

Guild Garage Group • Orlando, FL

15h • Hybrid

About The Position

At Guild Garage Group, growth depends on strong execution, clear communication, and seamless coordination across teams. As the company scales across brands and functions, there is a need for someone to bring structure, organization, and momentum to People & Culture and Executive operations. The Executive Coordinator plays a critical role in keeping the organization aligned and moving forward, sitting at the center of Employee Experience and Executive leadership. This ensures priorities are organized, initiatives are supported, and communication flows effectively across the business. This role is ideal for individuals who thrive in fast-paced environments, enjoy bringing order to complexity, and take pride in keeping things running smoothly behind the scenes, offering exposure to leadership, strategy, and operations at a high level. As the Executive Coordinator, you will serve as a key operational partner to the Chief People Officer and senior leadership team, supporting cross-functional initiatives, managing logistics, coordinating communication, and tracking progress across multiple workstreams. Your organizational skills, clear communication, and ability to anticipate needs will directly impact the effectiveness of team execution, playing a vital role in ensuring priorities across HR, Training, Recruiting, Finance, and Executive functions are aligned, visible, and progressing forward.

Requirements

• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills with a high-level of professionalism
• High attention to detail and strong follow-through
• Ability to anticipate needs and proactively solve problems
• Adaptability and willingness to learn in a fast-paced, evolving environment
• Strong interpersonal skills and ability to work across multiple teams and stakeholders
• Comfort working with data, reports, and administrative systems
• Positive, solution-oriented mindset with a strong sense of ownership
• Minimum of 3 years of experience in an executive coordination, administrative, or operations support role
• Experience supporting multiple stakeholders and managing logistics across teams
• Strong experience with calendar management, travel coordination, and meeting planning
• Ability to manage multiple tasks, shifting priorities, and deadlines effectively

Nice To Haves

• Experience supporting reporting, tracking, or project coordination efforts preferred
• Bachelor’s degree in Business, Communications, HR, or related field preferred (or equivalent experience)

Responsibilities

• Provide administrative and operational support to the Chief People Officer and executive team, including calendar management, travel coordination, meeting logistics, and communication support
• Prepare materials, agendas, and follow-ups for key meetings to ensure alignment and execution
• Maintain organization and consistency across executive workflows and priorities
• Coordinate logistics for partner signing days, including ordering jerseys and materials and supporting onsite or remote execution
• Plan and support corporate events, training sessions, leadership meetings, and team gatherings
• Ensure events are executed with strong attention to detail and a high-quality employee and partner experience
• Oversee general operations including supplies, vendor coordination, workspace organization, and overall office readiness
• Ensure a professional, organized, and welcoming environment for employees and visitors
• Support reporting efforts across HR, Training, Recruiting, and executive initiatives by gathering, organizing, and tracking key data points
• Assist in preparing recurring reports, summaries, and updates that communicate progress, priorities, and outcomes
• Help improve visibility into team efforts and ensure consistent communication across functions
• Serve as liaison across HR, Training, Recruiting, Finance, and Operations to coordinate timelines, deliverables, and communication
• Track key initiatives and follow up on action items to ensure progress and accountability
• Support cross-functional projects by organizing workflows, documentation, and updates
• Assist in planning and executing employee engagement initiatives, recognition programs, onboarding experiences, and cultural events
• Support efforts that reinforce Guild's values, professionalism, and team experience across the organization

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1-10 employees