Executive Coordinator

Spooky Nook Sports Inc • Manheim, PA

8h

About The Position

The Executive Coordinator provides high-level administrative and operational support to the President and other members of the executive team as needed, ensuring the efficient execution of daily priorities and long-term initiatives. This role requires exceptional organization, discretion, and communication skills, as well as the ability to manage multiple priorities in a fast-paced environment. The Executive Coordinator serves as a trusted liaison, enabling the President and executive team members to focus on strategic leadership and decision-making.

Requirements

• 3+ years of experience in an administrative, executive support, or coordination role
• Strong organizational and time-management skills with keen attention to detail
• Excellent written and verbal communication skills
• Ability to handle sensitive information with a high level of discretion and professionalism
• Proficiency in Microsoft Office and related business tools (calendar management, document preparation, reporting)
• Ability to prioritize competing demands and adapt to changing needs
• Self-motivated, proactive, and solutions-oriented

Nice To Haves

• Experience supporting senior leaders or executives
• Familiarity with financial reporting or expense tracking
• Experience coordinating meetings and travel for leadership teams

Responsibilities

• Manage and maintain the President’s calendar, including scheduling meetings, calls, and appointments with internal and external stakeholders
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and logistics
• Prepare, edit, and organize documents, presentations, and correspondence
• Pull and compile financial reports and other data as requested
• Communicate messages and information on behalf of the President with professionalism and confidentiality
• Order office supplies and manage business-related purchases, including Amazon orders
• Prepare meeting agendas, capture meeting notes, and distribute minutes and action items
• Support special projects and initiatives as assigned, tracking progress and deadlines
• Serve as a key point of contact, ensuring timely follow-up and clear communication across teams
• Other duties as assigned by executive team

Benefits

• Free family membership to our massive 80,000+ sq. ft. fitness center, including all the equipment you need to fit almost any training program. Membership also includes all group fitness classes.
• Affordable and comprehensive Medical, Dental, and Vision benefits
• Competitive PTO package
• Paid holidays
• 401k program
• 35% discount on food and beverage purchases, including the Forklift and Palate restaurant
• 35% discount on all Nook apparel
• Free child watch (3-hour increments)
• Discounts on academy team programs, birthday parties, personal training, event space rental, and more!
• Local business discounts

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees