Executive Coordinator

American Red Cross • Albany, NY

3d • $25 - $27 • Hybrid

About The Position

The American Red Cross is seeking an Executive Coordinator to support the CEO for the Eastern New York Region. This position is hybrid, requiring 3-4 days per week in the office and the other days working from home. The Executive Coordinator provides complex administrative support to a department, group, or program, prepares reports and various correspondences, and administers projects, programs, and/or processes applicable to the unit. They analyze unit operating practices and recommend revisions to improve established procedures. This role may also serve as an administrative liaison with others within and outside the company regarding administrative issues.

Requirements

• High School or equivalent required.
• Minimum 7 years related experience or equivalent combination of education and related experience required.
• Excellent verbal and written communication skills.
• Proficient in personal computer use and Microsoft Office Suite.
• Proficient typing skills required.
• Ability to work on a team.

Nice To Haves

• Knowledge of organizational policies and procedures that relate to operations within assigned organizational unit is preferred.
• Ability to prepare and edit complex documents is preferred.
• Strong attention to detail.
• Great technical skills.

Responsibilities

• Perform a variety of complex administrative duties, with little supervision and exercising confidentiality.
• Prepare and maintain memos, records, reports, data or correspondence for management or staff review.
• Reviews correspondence for consistency with corporate policies and practices.
• May develop high-level presentations and/or spreadsheet reports and run specialized queries from department database.
• Initiate, prepare, and edit written materials, correspondence, and reports using various software and/or database management applications.
• Compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations supporting functional area or business unit/project by utilizing specific database or software applications.
• May administer a particular project involving operational issues and compile results and findings for management review.
• May participate as a department representative on a cross-functional project team or serve as a project manager for an intra-department project.
• May provide functional supervision to clerical/administrative staff assigned to unit.
• Provide support, development and/or leadership guidance to all volunteers.
• Calendar management.
• Meeting management.
• Financial gift processing in Salesforce and related reporting.

Benefits

• Medical, Dental and Vision plans
• Health Spending Accounts & Flexible Spending Accounts
• PTO: Starting at 9 days a year; based on type of job and tenure
• Holidays: 11 paid holidays comprised of six core holidays and five floating holidays
• 401K with up to 6% match
• Paid Family Leave
• Employee Assistance Program
• Disability and Insurance: Short + Long Term
• Service Awards and recognition

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED