Executive Coordinator

American Red Cross • Albany, NY

3d • $25 - $27 • Hybrid

About The Position

Joining The American Red Cross is like nothing else – it’s as much something you feel as something you do. You become a vital part of the world’s largest humanitarian network. Joining a team of welcoming individuals who are exceptional, yet unassuming. Diverse, yet uncompromising in unity. You grow your career within a movement that matters, where success is measured in people helped, communities made whole, and individuals equipped to never stop changing lives and situations for the better. When you choose to be a force for good, you’ll have mentors who empower your growth along a purposeful career path. You align your life’s work with an ongoing mission that’s bigger than all of us. As you care for others, you’re cared for with competitive compensation and benefits. You join a community that respects who you are away from work as much as what you do while at work. Where Your Career is a Force for Good! We are seeking an Executive Coordinator to support the CEO for the Eastern New York Region. Position is hybrid working 3-4 days per week in the office and the other days work from home. WHAT YOU NEED TO KNOW: The Executive Coordinator provides complex administrative support to a department, group or program. Prepare reports and various correspondences. The Executive Coordinator administers projects, programs, and/or processes applicable to the unit. Analyzes unit operating practices and recommends revisions to improve established procedures. May serve as an administrative liaison with others within and outside the company regarding administrative issues. Specific responsibilities: calendar management; meeting management; financial gift processing in Salesforce and related reporting. WHERE YOUR CAREER IS A FORCE FOR GOOD: Perform a variety of complex administrative duties, with little supervision and exercising confidentiality. Prepare and maintain memos, records, reports, data or correspondence for management or staff review. Reviews correspondence for consistency with corporate policies and practices. May develop high-level presentations and/or spreadsheet reports and run specialized queries from department database. Initiate, prepare, and edit written materials, correspondence, and reports using various software and/or database management applications. Compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations supporting functional area or business unit/project by utilizing specific database or software applications. May administer a particular project involving operational issues and compile results and findings for management review. May participate as a department representative on a cross-functional project team or serve as a project manager for an intra-department project. May provide functional supervision to clerical/administrative staff assigned to unit. Provide support, development and/or leadership guidance to all volunteers.

Requirements

• High School or equivalent required.
• Minimum 7 years related experience or equivalent combination of education and related experience required.
• Excellent verbal and written communication skills.
• Proficient in personal computer use and Microsoft Office Suite.
• Proficient typing skills required.
• Ability to work on a team.

Nice To Haves

• Knowledge of organizational policies and procedures that relate to operations within assigned organizational unit is preferred.
• Ability to prepare and edit complex documents is preferred.
• Strong attention to detail.
• Great technical skills.

Responsibilities

• calendar management
• meeting management
• financial gift processing in Salesforce and related reporting
• Perform a variety of complex administrative duties, with little supervision and exercising confidentiality.
• Prepare and maintain memos, records, reports, data or correspondence for management or staff review.
• Reviews correspondence for consistency with corporate policies and practices.
• May develop high-level presentations and/or spreadsheet reports and run specialized queries from department database.
• Initiate, prepare, and edit written materials, correspondence, and reports using various software and/or database management applications.
• Compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations supporting functional area or business unit/project by utilizing specific database or software applications.
• May administer a particular project involving operational issues and compile results and findings for management review.
• May participate as a department representative on a cross-functional project team or serve as a project manager for an intra-department project.
• May provide functional supervision to clerical/administrative staff assigned to unit.
• Provide support, development and/or leadership guidance to all volunteers.

Benefits

• Medical, Dental and Vision plans
• Health Spending Accounts & Flexible Spending Accounts
• PTO: Starting at 9 days a year; based on type of job and tenure
• Holidays: 11 paid holidays comprised of six core holidays and five floating holidays
• 401K with up to 6% match
• Paid Family Leave
• Employee Assistance Program
• Disability and Insurance: Short + Long Term
• Service Awards and recognition

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees