Executive Recruiting Coordinator

Honeywell•Charlotte, NC

11d•Hybrid

About The Position

The Executive Recruiting Coordinator manages the candidate experience throughout the executive recruitment process. The role coordinates interviews, candidate travel and accommodations, onsite arrivals, assessments, expense submissions, and stakeholder updates. Working closely with Executive Recruiters, candidates, Executive Assistants, and other partners, the coordinator anticipates and resolves problems, keeps recruitment activities moving, and provides the white-glove service expected in executive recruitment. The position reports directly to the HR Project Manager and is based in Honeywell’s Charlotte, North Carolina location on a hybrid schedule.

Requirements

At least 3 years of experience in HR/Talent Acquisition, event planning, hospitality, customer service, or related coordination or administrative support.
Experience coordinating complex logistics and scheduling with multiple stakeholders across time zones.
Technical skills and ability to learn new systems; regular use of Microsoft 365 (Outlook, Teams, Word, and Excel), Concur Expenses, and other systems.
Ability to multitask and prioritize competing responsibilities in a rapidly changing work environment.
Strong organizational skills, follow-through, attention to detail, and accuracy.
Effective oral and written communication skills.
Discretion and sensitivity when handling confidential communications and documentation.
Ability to interact professionally with multiple levels of leadership.
Proactive approach and ability to anticipate and prevent problems.

Nice To Haves

Bachelor’s degree in Human Resources, Business Administration, or a related field.
Prior experience in Executive Search, Professional Services, and/or large corporate environments.
Experience communicating and working with one or more senior executives in a professional setting.

Responsibilities

Prioritize and complete requests from multiple recruiters working on multiple requisitions.
Schedule phone calls, video meetings, and interviews between candidates and Honeywell executives.
Coordinate candidate travel, respecting standard preferences, presenting appropriate options, and following company travel policy.
Notify office reception of expected visitors and obtain security credentials in advance.
Greet candidates at the Honeywell office and escort them to their interviews.
Review and verify the accuracy of candidate expense submissions.
Prepare candidates for assessments, launch assessments, and follow up to ensure timely completion.
Develop working relationships with Executive Assistants, Executive Recruiters, candidates, Talent Acquisition Leads, logistics partners, and other stakeholders.
Provide updates to Talent Acquisition team members as requested.
Collaborate with teammates to improve and streamline processes.
Provide backup support to other Recruiting Coordinators during absences and busy periods.