Executive PA - Remote UK

Weskus Personeel

2d•Remote

About The Position

The Executive PA will provide high-level administrative support to management at a UK-based luxury real estate company involved in the luxury property market. This is a fully remote, work-from-home position for a candidate with previous remote-work experience who has a home office and backup power. The role covers executive and personal assistance, diary and meeting coordination, correspondence, financial administration, client and stakeholder liaison, and general office operations. The successful candidate will be organised, detail-oriented, professional, technologically capable, discreet, and able to take initiative while managing competing priorities. Working hours are UK business hours.

Requirements

Proven experience in a Personal Assistant, Executive Assistant, or Senior Administrative Support role.
Previous experience working in remote roles is essential.
Strong experience in diary and calendar management.
Excellent written and verbal communication skills.
Strong proficiency with Microsoft Office / Microsoft 365, including Outlook, Word, Excel, and PowerPoint.
Experience with CRM systems and digital business platforms.
Exposure to financial and general business administration.
Exceptional organisational, time-management, multitasking, and coordination abilities.
Ability to work independently, manage competing priorities, work under pressure, and meet deadlines.
Strong attention to detail and accuracy, professional interpersonal skills, proactive problem-solving, and initiative.
High levels of confidentiality and discretion.
Must be fully set up with a home office and backup power.

Responsibilities

Provide direct administrative and executive support to management, anticipate requirements, and handle confidential information with discretion.
Manage executive diaries, calendars, appointments, meeting invitations, and competing deadlines.
Coordinate internal and external meetings, prepare agendas and supporting documents or presentations, record minutes, and follow up on action items.
Arrange travel, accommodation, and itineraries where required.
Manage incoming and outgoing correspondence; draft professional emails, reports, letters, and business communications; screen and prioritise communications; and ensure timely follow-ups.
Liaise with clients, suppliers, service providers, business partners, internal teams, and other stakeholders.
Assist with invoices, quotations, expense claims, accounts administration, payment follow-ups, financial documentation, reporting, and budgeting support.
Maintain accurate electronic records and filing systems.
Use Microsoft 365, CRM systems, databases, and other digital platforms for document preparation, online research, and data management.
Identify opportunities to improve administrative processes through technology and learn and implement new software and systems.
Act as a professional point of contact and maintain strong stakeholder relationships and a high standard of customer service.