Executive Operations Administrator

SPIRIT ELECTRONICS•Phoenix, AZ

2d•Onsite

About The Position

Spirit Electronics is seeking a highly organized, detail-oriented, and proactive Executive Operations Administrator to oversee critical administrative and operational functions across the organization. The multifaceted role combines payroll administration, employee benefits coordination, human resources support, facilities operations, and executive-level administrative support to the CEO. The administrator serves as a liaison among executive leadership, employees, external vendors, and service providers, supporting day-to-day operations, employee experience, and organizational objectives. The position requires independently managing a diverse workload with accuracy, discretion, and professionalism while moving between administrative tasks, employee-facing responsibilities, operational coordination, and executive support. It requires consistent on-site presence, strong follow-through, and the ability to anticipate organizational needs in a fast-paced business environment. Additional duties may be assigned as the company’s needs evolve.

Requirements

Bachelor’s degree in Business Administration, Human Resources, Accounting, Management, or a related field preferred; equivalent experience considered.
At least five years of progressive experience in executive administration, HR, payroll, or business operations.
Experience administering payroll and coordinating employee benefits.
Experience supporting C-suite executives or senior leadership.
Working knowledge of federal and Arizona employment regulations, payroll, and HR administration.
Proficiency in Microsoft Outlook, Excel, and Word.
Experience with HRIS, payroll, and benefits platforms.
Excellent written and verbal communication and organizational skills.
Ability to manage competing priorities and handle confidential information.
Strong problem-solving skills, attention to detail, and independent judgment.

Nice To Haves

Experience working with outsourced HR, payroll, and benefits providers.
Familiarity with payroll reconciliations, compensation, and retirement plan coordination.
Facilities operations and vendor management experience.
SHRM-CP, PHR, FPC, or CPP certification.
Experience supporting organizational growth and process improvement.
Paylocity experience is a plus.

Responsibilities

Manage and coordinate payroll processing, including reviewing and reconciling timecards, attendance, overtime, PTO, adjustments, and payroll records.
Coordinate with payroll service providers, resolve discrepancies, support wage-and-hour compliance, and assist with payroll reporting, audits, year-end reconciliations, and tax documentation.
Process payroll-related employee changes, including new hires, terminations, promotions, and salary adjustments; respond to employee payroll inquiries while maintaining confidentiality.
Coordinate employee medical, dental, vision, life insurance, disability, and retirement benefit programs, including enrollment, open enrollment, qualifying life events, eligibility updates, renewals, and employee communications.
Liaise with employees, brokers, benefits administrators, and third-party providers; assist employees with benefits questions and enrollment procedures.
Coordinate retirement contributions and assist with related compliance reporting and documentation.
Support onboarding, offboarding, personnel administration, pre-employment screening, background checks, employment verification, and new-hire documentation.
Maintain confidential personnel files and HR records; prepare employee status changes, compensation adjustments, promotions, transfers, and termination documentation.
Support recruiting administration, including job postings, candidate communications, interview scheduling, and offer letters.
Assist with policy communications, employee handbook updates, attendance and leave tracking, performance review schedules, employee engagement, recognition, events, HR compliance, reporting, and audits.
Manage the CEO’s calendar, appointments, meetings, and scheduling priorities; arrange travel, accommodations, transportation, and itineraries.
Prepare executive correspondence, presentations, reports, and confidential materials; coordinate executive meetings, leadership discussions, and company communications.
Liaise with internal departments, business partners, and vendors; track executive deadlines, priorities, and action items; support strategic projects and special assignments directed by the CEO.
Coordinate administrative expenditure and use discretion with sensitive business, personnel, and financial information.
Anticipate executive needs and proactively resolve scheduling and operational conflicts.
Oversee facilities operations in coordination with the Office Manager.
Independently manage a diverse workload while maintaining accuracy, confidentiality, professionalism, and consistent on-site presence; take on additional duties as organizational needs evolve.