Executive Operations Administrator

Spirit Electronics•Phoenix, AZ

1d•Onsite

About The Position

Spirit Electronics is seeking a highly organized, detail-oriented, and proactive Executive Operations Administrator to oversee critical administrative and operational functions across the organization. The role combines payroll administration, employee benefits coordination, human resources coordination, facilities management, and executive-level administrative support to the CEO. The administrator serves as a liaison among executive leadership, employees, external vendors, and service providers, supporting operational effectiveness, employee experience, and organizational objectives. The position requires independently managing a diverse workload while maintaining accuracy, confidentiality, and professionalism. The successful candidate will move between detailed administrative tasks, employee-facing responsibilities, operational coordination, and high-level executive support. Consistent on-site presence, strong follow-through, and the ability to anticipate organizational needs in a fast-paced business environment are expected. Additional duties may be assigned as company needs evolve.

Requirements

Minimum five years of progressive experience in executive administration, HR, payroll, or business operations.
Experience administering payroll and coordinating employee benefits.
Experience supporting C-suite executives or senior leadership.
Working knowledge of federal and Arizona employment regulations, payroll, and HR administration.
Proficiency in Microsoft Outlook, Excel, and Word.
Experience with HRIS, payroll, and benefits platforms.
Excellent written and verbal communication and organizational skills.
Ability to manage competing priorities and handle confidential information.
Strong problem-solving skills, attention to detail, and independent judgment.

Nice To Haves

Bachelor’s degree in Business Administration, Human Resources, Accounting, Management, or a related field; equivalent experience is considered.
Experience working with outsourced HR, payroll, and benefits providers.
Familiarity with payroll reconciliations, compensation, and retirement plan coordination.
Facilities operations and vendor management experience.
SHRM-CP, PHR, FPC, or CPP certification.
Experience supporting organizational growth and process improvement.
Paylocity experience.

Responsibilities

Manage and coordinate payroll processing to ensure timely and accurate compensation.
Review and reconcile timecards, attendance, overtime, paid time off, and payroll adjustments.
Maintain records of compensation changes, deductions, bonuses, commissions, and reimbursements.
Coordinate with payroll service providers to resolve discrepancies and support payroll reporting, audits, year-end reconciliations, and tax documentation.
Process payroll-related new hires, terminations, promotions, and salary adjustments; respond to employee payroll inquiries while maintaining confidentiality.
Support compliance with federal and state wage and hour regulations.
Coordinate medical, dental, vision, life insurance, disability, and retirement benefit programs.
Facilitate benefits enrollment, open enrollment, qualifying life event changes, eligibility updates, and new-hire benefits orientations.
Liaise with employees, brokers, benefits administrators, and third-party providers; assist employees with benefits questions and enrollment procedures.
Support annual benefits renewals, plan evaluations, employee communications, retirement contributions, and related compliance reporting and documentation.
Support onboarding, offboarding, personnel administration, pre-employment screening, background checks, employment verification, and required documentation.
Maintain accurate and confidential personnel files and HR records; prepare employee status changes, compensation adjustments, promotions, transfers, and terminations.
Support job postings, candidate communications, interview scheduling, offer letters, orientation, and new-hire documentation.
Assist with company policy communications and employee handbook updates; track attendance, paid time off, leave requests, and employment milestones.
Coordinate performance review schedules and maintain related records.
Liaise with employees, management, and external HR providers; support employee engagement, recognition, events, workplace culture, HR compliance, reporting, and audits.
Provide high-level administrative and operational support to the CEO, including calendar management, appointments, meetings, and scheduling priorities.
Arrange executive travel, accommodations, transportation, and itineraries.
Prepare executive correspondence, presentations, reports, and confidential materials.
Coordinate executive meetings, leadership discussions, company communications, and administrative expenditures.
Liaise with internal departments, business partners, and vendors; track executive deadlines, priorities, and action items.
Support strategic projects and special assignments directed by the CEO; anticipate executive needs and proactively resolve conflicts.
Exercise discretion with sensitive business, personnel, and financial information.
Oversee facilities operations in coordination with the Office Manager.