Executive Administrator
About The Position
The Executive Administrator provides confidential, high-level administrative and governance support to the Risk Management and Governance function, Office of the President, Board of Directors, Board Committees, management committees, and other executives as directed. The role requires accuracy, discretion, follow-through, and the ability to manage multiple deadline-driven responsibilities involving confidential and sensitive information. The position supports governance reporting and executive activities; compliance tracking, filings, and audits; policy and procedure administration; and executive scheduling, communications, travel, and events. It is exempt and becomes hybrid after an introductory period. External commitments may include weekend events.
Requirements
- Two to five years of similar or related experience, including experience in an administrative, executive support, governance, compliance, or financial institution environment.
- Proficiency in Microsoft Word, Excel, PowerPoint, Teams, and Outlook, as well as Adobe Acrobat.
Nice To Haves
- Prior administrative experience within a financial institution is preferred.
- A two-year college degree or completion of a specialized course of study at a business or trade school requiring approximately 64 credit hours is preferred; equivalent experience may be considered.
Responsibilities
- Prepare and distribute governance materials and coordinate organization-wide reporting packages.
- Perform data analysis to support quarterly and management reporting requirements.
- Maintain meeting records and corporate files, ensuring documentation is accurately organized, filed, and submitted for review and release.
- Track and manage tasks within the compliance management system; coordinate regulatory and corporate filings and monitor deadlines.
- Facilitate document requests and information exchanges with auditors, examiners, vendors, and internal stakeholders to support timely and accurate completion of compliance requirements.
- Coordinate scheduled reviews and revisions of organizational policies and procedures, republish approved updates, and maintain the procedure library in accordance with governance and records-retention requirements.
- Manage executive scheduling and communications.
- Plan and coordinate meetings, Board activities, and credit union events, including logistics and required arrangements.
- Support external commitments by attending events as needed and coordinating travel, registrations, and accommodations for leadership and Board members.
- Reconcile expense reports and credit card statements.
Benefits
- Great benefits package (specific benefits not listed).
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
Associate degree
