Executive Administrator

CACI•Reston, VA

About The Position

This senior administrative role provides comprehensive support to multiple senior executives, ensuring seamless daily operations, effective information flow, and strong organizational coordination. The position requires an experienced executive support professional who can anticipate leadership needs, exercise sound judgment and discretion, and navigate competing priorities in a fast-paced environment. The role offers close collaboration with senior leaders, broad organizational impact, and career growth in a dynamic, high-visibility environment. A polished professional presence, proactive approach, and commitment to excellence are essential. The Executive Administrator manages executive schedules and communications, coordinates meetings and events, prepares and quality-checks executive documents, and maintains information systems. The role also supports office operations, presentation and meeting logistics, and domestic and international travel. The administrator provides flexible assistance to colleagues and collaborates on improving shared workflows.

Requirements

At least 7 years of administrative experience.
At least 5 years of experience supporting senior executives, including schedule and communications management.
At least 5 years preparing executive-level correspondence, memoranda, and briefing materials.
At least 5 years coordinating domestic and international executive travel.
Proven writing, editing, and document-quality assurance skills.
Expert-level proficiency in Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word.
Ability to maintain confidentiality, exercise sound judgment, and uphold a professional demeanor.

Responsibilities

Serve as the primary administrative point of contact for senior executives, managing schedules, prioritizing communications, and coordinating daily workflows.
Coordinate meetings, conferences, and video teleconferences, including agenda planning, attendance tracking, minute-taking as required, and logistical setup.
Support executive onboarding and department-wide initiatives and events.
Draft, edit, and manage executive correspondence, reports, memoranda, and briefing materials.
Format, proofread, and conduct compliance reviews of documents to ensure accuracy and clarity.
Maintain organized physical and digital filing systems and manage information binders related to quarterly and strategic priorities.
Oversee supply ordering, expense reporting, and general office operations.
Manage presentation materials, conference room readiness, meeting support, action-item tracking, and catering as needed.
Plan and coordinate domestic and international executive travel, including itineraries, reservations, passport and visa processing, and voucher preparation.
Provide flexible, on-demand assistance to administrative team members during peak workloads, absences, or high-priority initiatives.
Work effectively with others, demonstrating sound judgment, emotional maturity, and a consistently positive approach.
Collaborate with other administrators to streamline shared workflows, identify best practices, and improve consistency in operational execution.