Executive Operations & Administrative Coordinator

Granite Edvance • Concord, NH

1d • Onsite

About The Position

We are seeking an experienced, highly organized, proactive and detail-focused Executive Operations & Administrative Coordinator to provide administrative, operational, and project-based support for our executive team. This role goes beyond traditional executive support – it will also serve as a key coordinator for strategic planning initiatives, project management activities, and other executive-level priorities. In this position, you'll work directly with executive leadership to support the successful execution of organizational priorities and strategic initiatives. You'll be responsible for managing complex schedules, assisting with communications, coordinating meetings, events, and executive travel, as well as providing administrative and operational support for key projects. Reporting to the AVP, Executive Operations & Board Liaison, you'll also play a key role in developing and maintaining the systems necessary to centralize management information and support the preservation of corporate records, including by-laws, contracts, meeting minutes etc. Additionally, this position serves as back-up administrative support for the President & CEO, and will work closely with our Reception & Guest Services team in support of their day-to-day operations.

Requirements

• Prior experience supporting multiple leaders simultaneously
• Outstanding interpersonal, organizational and time management skills
• Demonstrated proficiency in anticipating the needs of others
• Ability to use sound judgement across a variety of situations
• Capacity to handle sensitive information with the utmost confidentiality
• Ability to thrive in a fast-paced, entrepreneurial environment
• Ability to manage multiple – and sometimes competing - priorities
• Ability to shift focus as necessary
• Ability to work independently as well as on a team
• Self-motivated with a positive mindset
• Service and solutions-oriented, with a deep commitment to supporting others toward achieving their objectives
• Proficiency in MS Office and other technologies common to administrative support and meeting/event coordination

Nice To Haves

• Experience in supporting project teams or strategic planning work is highly desired

Responsibilities

• Managing complex schedules
• Assisting with communications
• Coordinating meetings, events, and executive travel
• Providing administrative and operational support for key projects
• Developing and maintaining systems to centralize management information
• Supporting the preservation of corporate records (by-laws, contracts, meeting minutes, etc.)
• Serving as back-up administrative support for the President & CEO
• Working closely with the Reception & Guest Services team in support of their day-to-day operations

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed