Executive & Human Resources Administrator

GRENZEBACH • Beachwood, OH

10d • Onsite

About The Position

The Executive & Human Resources Administrator is a dynamic hybrid position providing support to key executives and the Human Resources team. The role calls for a highly organized, adaptable, service-oriented professional who can support executives while contributing to HR programs and employee services. Strong interpersonal skills, discretion, initiative, and the ability to manage competing priorities are important in this fast-paced environment.

The position provides executive administrative support, including calendar and meeting coordination, meeting preparation, document preparation, travel arrangements, expense and record assistance, event coordination, and special projects. It also provides HR administrative support, including onboarding, employee records, recruiting coordination, employee events and communications, and HR projects. The role requires professional handling of confidential business, employee, applicant, payroll, and benefits information.

The position is full-time, located in Beachwood, Ohio, with a day shift and 5–10% travel. Applicants must be authorized to work for any U.S. employer; visa sponsorship is not available.

Requirements

• High school diploma or equivalent required.
• Strong organizational and time-management skills, with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Professional demeanor with strong interpersonal and customer-service skills.
• Strong attention to detail and accuracy.
• Ability to work independently and contribute effectively as part of a team.
• Ability to exercise sound judgment and maintain confidentiality.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to learn HRIS, applicant tracking, and other business systems as needed.
• Must be authorized to work for any employer in the United States; the employer cannot sponsor or take over sponsorship of an employment visa.

Nice To Haves

• Associate's or bachelor's degree in Human Resources, Business Administration, or a related field.
• Previous experience in an administrative, HR support, receptionist, office coordination, or executive support role.
• Experience with Paycom and/or Acumatica.

Responsibilities

• Provide administrative support to executive leadership.
• Coordinate calendars, meetings, appointments, and conference calls.
• Schedule meetings and assist with preparation, including agendas, materials, conference rooms, and refreshments when appropriate.
• Prepare and format correspondence, presentations, reports, spreadsheets, and other business documents.
• Assist with travel arrangements, itineraries, reservations, and related documentation.
• Assist with expense reports, invoices, receipts, and other administrative records.
• Coordinate internal and external meetings and company events as requested.
• Handle confidential and sensitive business information professionally and discreetly.
• Anticipate executives’ administrative needs and proactively assist with scheduling, organization, and follow-up.
• Perform additional administrative duties and special projects as assigned.
• Provide general administrative support to the Human Resources department.
• Assist with new-hire onboarding, including preparing documentation and orientation materials and maintaining employee files.
• Assist with maintaining accurate and confidential employee records and HR documentation.
• Support recruiting by scheduling interviews, communicating with candidates, preparing interview materials, and coordinating pre-employment activities.
• Support employee events, meetings, recognition activities, and company communications.
• Assist with HR projects and other administrative functions as needed.
• Maintain confidentiality of employee, applicant, payroll, benefits, and other sensitive information.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED