Executive & Human Resources Administrator

MILLENNIUM CONTROL SYSTEMS LLC • Beachwood, OH

10d

About The Position

The Executive & Human Resources Administrator is a hybrid administrative role supporting executive leadership and the Human Resources team. The position calls for an organized, adaptable, service-oriented professional who can support executives and contribute to HR programs and employee services. Success requires strong interpersonal skills, discretion, initiative, and the ability to manage competing priorities in a fast-paced environment.

Requirements

• High school diploma or equivalent required.
• Strong organizational and time-management skills and ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Professional demeanor with strong interpersonal and customer-service skills.
• Strong attention to detail and accuracy.
• Ability to work independently and contribute effectively as part of a team.
• Ability to exercise sound judgment and maintain confidentiality.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to learn HRIS, applicant tracking, and other business systems as needed.
• Must be authorized to work for any employer in the United States; the employer is unable to sponsor or take over sponsorship of an employment visa.

Nice To Haves

• Associate's or bachelor's degree in Human Resources, Business Administration, or a related field.
• Previous experience in an administrative, HR support, receptionist, office coordination, or executive support role.
• Experience with Paycom and/or Acumatica.

Responsibilities

• Provide administrative support to executive leadership.
• Coordinate calendars, meetings, appointments, and conference calls.
• Schedule meetings and assist with preparation, including agendas, materials, conference rooms, and refreshments when appropriate.
• Prepare and format correspondence, presentations, reports, spreadsheets, and other business documents.
• Assist with travel arrangements, itineraries, reservations, and related documentation.
• Assist with expense reports, invoices, receipts, and other administrative records.
• Coordinate internal and external meetings and company events as requested.
• Handle confidential and sensitive business information professionally and discreetly.
• Anticipate administrative needs and proactively assist executives with scheduling, organization, and follow-up.
• Perform additional administrative duties and special projects as assigned.
• Provide general administrative support to the Human Resources department.
• Assist with new-hire onboarding, including preparing documentation and orientation materials and maintaining employee files.
• Help maintain accurate and confidential employee records and HR documentation.
• Support recruiting by scheduling interviews, communicating with candidates, preparing interview materials, and coordinating pre-employment activities.
• Support employee events, meetings, recognition activities, and company communications.
• Assist with HR projects and other administrative functions as needed.
• Maintain confidentiality of employee, applicant, payroll, benefits, and other sensitive information.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED