Executive/HR Administrative Assistant

AllCom Credit Union•Worcester, MA

2d•Onsite

About The Position

We are a welcoming, community-focused financial institution that values both our customers and our employees. AllCom Credit Union in Worcester has been serving its loyal member base for 100 years. Being a small credit union makes this an exciting and interesting opportunity because there are diverse hats to wear, myriad projects to work on, ample time to meet deadlines, ability to learn new things, and the pride of being a very important member of our team. We are looking for an experienced and multi-tasking Executive Assistant to handle the Credit Union's calendars, Board meetings, correspondence and reports, and some limited presentations and spreadsheets for the CEO, Board members, and management team. This person will also be responsible for HR administration for a staff of 12-15. This includes payroll and benefits administration including a robust 40l(k) plan, posting openings on job boards, reviewing resumes, and screening applicants. Will also be responsible for onboarding new hires. The Executive Assistant will be the gatekeeper for the CEO and will interact with our Board of Directors, prepare Board reports, set up Board meetings, and maintain minutes. As a regulated industry with many requirements to meet, this individual ensures audit recommendations are tracked and resolved, vendor contracts are in place, and due diligence met.

Requirements

Fluency with all MS products and generating accurate correspondence, reports, spreadsheets, etc.
Scheduling Board meetings and preparing and reviewing Board Minutes.
Proven experience handling a payroll system: inputting new hires, changes in pay, cancellations, etc.
Experience with benefits administration from open enrollment to carrier changes, to staff changes.
Experience posting jobs and conducting phone screens and setting up 1st interviews.
Amazing attention to detail, strong organization and people skills, discretion, and professionalism.
Proven ability to be a team member who can research and resolve issues and be innovative.
Associate degree in Business or Administration; or comparable education/work experience.
A minimum of 8 years of experience as an Administrative Assistant.
A minimum of 3 years in Payroll, Benefits, and/or general HR.

Nice To Haves

Experience in a bank or credit union is a major plus.
Willingness to learn those few things that are new.

Responsibilities

Handle the Credit Union's calendars, Board meetings, correspondence and reports, and some limited presentations and spreadsheets for the CEO, Board members, and management team.
Responsible for HR administration for a staff of 12-15.
Manage payroll and benefits administration including a robust 40l(k) plan.
Post openings on job boards, review resumes, and screen applicants.
Onboard new hires.
Act as the gatekeeper for the CEO.
Interact with the Board of Directors, prepare Board reports, set up Board meetings, and maintain minutes.
Ensure audit recommendations are tracked and resolved.
Ensure vendor contracts are in place and due diligence is met.