Administrative Assistant – HR & Executive Team

Phillips Pet Food • Easton, PA

1d • Onsite

About The Position

Be the heartbeat of our corporate office. Are you the kind of person who loves being “in the know,” thrives on organization, and enjoys connecting people with the right leaders at the right time? Do you enjoy supporting executives, creating polished communications, and being the welcoming face that sets the tone for the day? If so, we’d love to meet you. We’re looking for an Executive Assistant to support our Executive Leadership Team and Human Resources, while also playing a key role in creating a warm, professional, and seamless visitor experience at our corporate office.

Requirements

• Experience as an Executive Assistant, Administrative Assistant, or similar role
• Background supporting Executives and/or Human Resources
• Strong Microsoft Office skills, especially Excel
• Experience booking travel and managing calendars
• A collaborative mindset with the ability to work independently

Nice To Haves

• You have executive presence and love working with leaders
• You’re organized, proactive, and great at juggling multiple priorities
• You communicate clearly and confidently—written and verbal
• You’re tech-savvy and excited about using AI to work smarter
• You handle confidential information with care and discretion
• You’re approachable, resourceful, and love helping people

Responsibilities

• Partner closely with executives and HR to keep days running smoothly
• Draft, edit, and format professional communications, presentations, and documents
• Manage calendars, schedule meetings, and coordinate logistics
• Make calls and handle correspondence on behalf of executive leaders
• Book and manage travel arrangements (flights, hotels, itineraries, the works!)
• Support HR projects and initiatives with discretion and professionalism
• Be the first friendly face our employees, candidates, and guests see
• Greet visitors and ensure they’re connected quickly with the right people
• Coordinate arrivals, meetings, and visitor logistics seamlessly
• Maintain a polished, welcoming, and organized reception area
• Answer and route calls with confidence and professionalism
• Create and distribute internal and external communications
• Keep documents, files, and information organized and accessible
• Handle incoming/outgoing mail and office coordination
• Use Excel for tracking, reporting, and organization
• Leverage AI tools to create smarter, faster communications and workflows
• Stay comfortable with Microsoft Office (Outlook, Word, Excel, PowerPoint) and modern productivity tools

Benefits

• You’ll work closely with senior leaders and be at the center of the action
• No two days are the same
• Your ideas, organization skills, and initiative truly matter
• You’ll be part of a professional, people-focused environment that values excellence and connection

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees